Meeting Minutes

Minutes of the meeting of 7/1/14



Minutes of the Regular City Commission meeting held on July 1, 2014 at City Hall at 4:00 PM.
Present:
  Lyn James, Peggy Matheson, Chuck Headley, Darren Limesand, Darrell West, Mike Sondeland, Bill Mason, Todd Hofland, Chuck Whitney, Barb Downing, Jud Seaman, Teran Doerr, Cal Klewin, Scott Hardy, Kayla Sands, Darrel Schumacher, Lillian Schumacher, Galen Strand, Barry Mason, Pam Hestekin, Jennifer Hestekin, Dave Smolnikar, Becky Hanson, Allison Englehart, Gary Brennan, Roger Walter, Carol Vail, Dan Peterson, Bryce Martin, Nathan Lee, Rock Tarter, Cheryl Ryan, Warren Flath, and Darwin Wilke.
President James called the meeting to order at 4:00 pm.  Motion by West, second by Limesand to approve the agenda as presented.  RCV= all aye, MC.
Checks: #7732-7753; Salary Checks: #103199 - 103211; Salaries: $7,191.77; Direct Deposit: $23,042.60; Voided Checks:  N/A; Bills:  Art Johnson $84.75, BCDC $45,500.00, Brosz Engineering $8,050.00, Consolidated Telecom $4,565.88, Coyle Electric $1,286.00, EHC, LLC $45,893.74, Farmers Union $1,067.39, Fidelity Security $149.44, Galls, Inc. $12.05, Jodi Olind $775.00, KPOK $40.00, MDU $7,689.67, ND Dept. of Health $25.00, NW Tire Inc. $106.79, Radisson $149.40, Ray's Repair Service $1,099.00, RDO Equipment $237.57, Team Lab $559.25, Bismarck Tribune $195.80, Western Frontier Insurance $102.00, Wex Bank $4,482.92, and Postmaster $361.42.
HOFLAND:
 Dept. Head Report:  The street crew is done with the durapatch machine and they will be helping the county chip seal roads.  If the county has time, they will chip seal the bad spot on 3rd Ave NE and the area by "The Landing".
 5th Street SW:  The bad/wet patch on this road is not drying up.
MASON:
 Dept. Head Report:  The part for the south well came and Coyle has fixed it.  The main lift station is still running twice as long.
 Sewer Employee:  Wallman is on medical leave for a while and Mason said the other department members will help Mason as much as they can in Wallman's absence. 
CHIEF HEADLEY:
 Auction/Bids:  As soon as Headley receives the title for a vehicle in the PD's possession, Headley will have an auction for abandoned property, hopefully by the end of July.   Headley is accepting bids on the old police car which has been stripped and is ready to be viewed at the police department for interested bidders.
MATHESON:
2015 Budget Prep Dates:  Matheson asked the commission if the following dates would work for them to prepare the 2015 Budget:  Aug 25, 26, and 27, (28th if needed).  Motion by Whitney, second by Sondeland to approve Monday August 25 - Thursday August 28th, for the 2015 Budget prep with the 28th being the optional day (If necessary) from 8:00 AM until 12:00 PM. RCV = all aye, MC.
Laptop Requests:  Matheson requested a laptop for the new municipal judge and one for the financial auditor.   Motion by Whitney, second by West to purchase two laptops computers valued up to $1,100 each, funds will be taken from fund 3045 and the municipal judge laptop purchase will be reimbursed to fund 3045 in the 2015 budget.  RCV= all aye, MC.
Raffle Permit:  Matheson presented a raffle permit request for the Bowman Lutheran Church Women's group.  Motion by Whitney, second by Limesand to approve the BLCW raffle permit for activity July 10 - Nov 26.  RCV= all aye, MC.
MDU Grant:  Matheson received grant information from MDU Resources.  She asked the commission if they had any ideas on what we would possibly use it for.  No ideas were given and Matheson will look a little deeper into the grant and report back at the next meeting.
DOERR:
BCDC Request for Budgeted Funds:  Doerr gave an update on the operations of their office and requested the BCDC budgeted funds for 2014 in the amount of $45,500.00.  Motion by Sondeland, second by West to approve the release of the 2014 budgeted funds for the BCDC in the amount of $45,500.00.  RCV = all aye, MC.
JAMES:
 Vice Chair - This appointed position was tabled at the last meeting due to commissioner Sondeland's absence as he was nominated.  Motion by Whitney, second by Limesand to appoint commissioner Sondeland as the vice chair for the Bowman City Commission.  RCV = all aye, MC.
 2014- 1 (ANX) James Property Annexation:  James read annexation Ordinance #2014-1 (ANX) which would annex a portion of James' property located off Hwy 12 into the city limits.  James asked if anyone was opposed to this annexation and no opposition was voiced.  Motion by Whitney, second by West to approve Ordinance #2014-1 (ANX).  RCV= all aye, James abstained.
Renaissance Zone Member Appointment:  At the last meeting Limesand was appointed as the Renaissance Zone Member in error.  This position needed to be held by a zoning commission member.  Motion by West, second by Sondeland to remove Limesand from the renaissance zone board and replace him with Whitney. RCV=all aye, MC.
DARRELL SHUMACHER:
Water Issue in His Yard:  Schumacher wants his water issues taken care of in his yard; some of this water is assumed to be coming from the Sequoia sub division.  At a previous meeting it was stated that the owner of the Sequoia addition was going to do some remediation work in his development to try to help divert the water that has been running into Schumacher's yard.  There is still a water issue after the Sequoia remediation, so an engineer study needs to be performed to find a feasible way to divert more water run-off.  James stated there will probably be dirt work and culvert work that needs to be budgeted for in 2015 if the costs are high.  Motion by Whitney, second by Sondeland to authorize Brosz Engineering to survey and check into the viability for a water diversion for this area with a cost estimate prior to work being done in the Shumacher area. Hopefully by the first meeting in August Brosz Engineering will have the study back.  RCV = all aye, MC. 
Schumacher Culvert:  Currently there is a culvert in place to help with the water drainage and Schumacher feels it's not low enough.  Hofland said that culvert can only go so far down.  Hofland will visit with Schumacher and try to come to a resolve.  Schumacher stated he has incurred a lot of repair costs, but doesn't expect the city to pay for the damage his house has incurred.
Reconvene City Commission Meeting and Planning and Zoning Joint Meeting at 5:20 pm regarding SWHC Ambulance Garage Case LDC #LDC14-001.
Committee:  Barry Mason said the committee did extensive research on various properties and some lots were too expensive.  The city has property to the east of the police department that will work with the possibility of expansion of one bay.  Hanson said the county said they would pledge $200,000.00 in BLM funds towards the building construction pending city participation with the gifting of the land and all the legalities are met.  There are two grants that SHWC will apply for and if they are awarded any grants, they would ask for less BLM money.  The lot would have to be rezoned because it's a public space and would need a conditional use permit.  The city can gift the land if it will be used for public health benefits.  The land would be owned by the Rural Ambulance District.  The district contracts with SWHC to provide the ambulance service to the residents.  The zoning board called their meeting to order and agreed to table the area for case LDC #14-001. AIF.  Motion by Whitney, second by Limesand to table Case LDC #14-001 indefinitely.  RCV = all aye, MC.  Motion by Whitney, second by Sondeland to approve the transfer of a tract of land in the NE ¼ SE ¼ of section 11, T131N, R102W as a gift to the Bowman County Rural Ambulance District, pending the approval of the zoning process.  This land is further described as: beginning at the Northwest corner of the intersection of First Street Northeast and Third Avenue Northeast this being the Point of Beginning; thence N 74°58'39" W, along the North side of said First Avenue Northeast, a distance of 360.00 feet; thence S 89°57'08" W, along the North side of said First Avenue Northeast,  a distance of 102.50 feet; thence N 00°01'20" E, parallel to said 3rd Avenue Northeast, a distance of 79.37 feet to the South Rail Road right of way line; thence N 74°58'39" E, along said right of way, a distance of 466.15 feet to the West side of said Third Avenue Northeast; thence S 00°01'20" E, along the west side of said Third Avenue Northeast, a distance of 51.77 feet to the Point of Beginning.  Said tract contains 0.57 acres more or less and is subject to any existing easements and right-of-way.  RCV= all aye, West abstained.   
Mason, Hofland, and Chief Headly approved moving the impound lot to an area south of the city/county joint shop.  The cost to move the fence for the impound lot is unknown.  Esthetically it will look better, but there will be an expense for one more side of fence as the lot is currently a three sided fence.  Motion by Whitney, second by Limesand to authorize the city engineer to survey the land in question and give the auditor a meets and bounds description incase separation is necessary.  RCV= all aye, MC.  Hanson thanked the city for the city's support on this project.  The next step is getting a legal description and a conditional use permit.  SWHC thanked the commission for all their help they have given over the last 20 years.  James said the ambulance garage committee deserves recognition for all the hard work they did trying to make this work in such a short time.  The zoning board adjourned at 6:11 pm. 
Motion by Whitney, second by Limesand to approve the bills and the 6/24/14 meeting minutes.   RCV= all aye, MC.
Motion by Whitney, second by West to adjourn the meeting at 6:12 pm.  RCV = all aye, MC.