Minutes of the meeting of 11/19/13
Minutes of the Regular City Commission meeting held on November 19, 2013 at City Hall at 5:00 PM.Present:
Commissioners - Lyn James, Mike Sondeland, Grace Rea, Chuck Whitney, and Bob Wiffler. Peggy Matheson, Chuck Headley, Darwin Wilke, Jud Seaman, Todd Hofland, Bill Mason, Kevin Bucholz, Paul Mosbrucker, Myron Vail, Teran Doerr, Josh Buchman, Kevin Bagley, Duane Harris, Dan Pearson, Al Wald, Channell Walby, Rodney Schaaf, Steve Meir, John Paulson and Dan Brosz.
The meeting was called to order at 5:00 PM. Motion by Rea, second by Sondeland to approve the agenda as presented. RCV= all aye, MC.
Commissioners started review of bills and Matheson questioned the commission on the ND Rural Water Systems bill. Matheson asked if they wanted to do the donations that we have done before along with our membership dues. There are two donations in the amount of $100 each. Mason explained what these are for. Motion by Sondeland, second by Wiffler to approve the Patrick Denne Scholarship donation for $100 and Equipment Maintenance fund donation in the amount of $100 in addition to our membership dues for a total of $400. RCV = all aye, MC.
Note from residents: James read a note to the commission from Herb and Sheala Erickson: Thanking the City employees for all the work they did cleaning up the tree branches after the storm. Commissioner Rea and James commended the employees on a great job working in the bad weather to do the tree branch cleanup.Checks:
#93464 – 93483; Payroll Checks
: # 16203-16218; Voided Checks:
Bills: Art Johnson $108.48, Bismarck Tribune $447.91, Black Mountain Software $30.00, Bowman Fire Dept. $43,495.20, Carmel’s Cleaners $70.10, Consolidated Telecom $708.95, Dacotah Paper $131.42, Heick’s Service $175.00, Jim’s Repair $215.95, John Deere Financial $246.48, ND Ass. Of Gas and Oil $55.00, ND Rural Water Systems $400.00, Sadowsky & Wild $200.00, Scranton Equity $34.88, Slope Electric $1,029.00, SW Ag $39.54, Team Laboratory $534.00, Verizon Wireless $492.68, VISA $44.07, and Washington National $55.20.HOFLAND:
Report: The street crew cleaned storm drains and cleaned up the leaves in the streets. They also helped the water department with the water leak at City Hall.
11th Ave Culvert: Hofland is waiting for costs from Brosz Engineering for a culvert to go under 11th Ave. to fix a water drainage problem for the trailer court. They will look at costs of a culvert vs. a ditch clean out (if even possible). MASON:
City Hall Water Leak: On 11/18/13 Mason discovered a water leak in front of City Hall and shut the water off. On 11/19/13 the concrete was removed and dug down to the leak. The ground is so saturated it kept caving in. Due to the saturation level it wasn’t possible to put a shut off value on. Every building should have a shut off valve, but they are able to shut water off to City Hall and the Police Dept. by the curb across the street. The concrete cannot be replaced at this time of the year so it will be completed next spring.CHIEF HEADLEY
Report: Chief Headley emailed his weekly department report to the commissioners, nothing new to add.
Reported on Citadex Progam – The Citadex company used Bowman as a test department for their software program. Chief gave a demonstration of the software to show how time saving it can be. Because the City and County served as test departments, the Bowman PD and the Bowman Sheriff’s office will have free use for life of each department. It gives the police department a lot of help for cross referencing criminals, known associates, etc.
Old Copy Machine - The police department wants to get rid of the temperamental copier that was a City Hall hand me down. Motion by Sondeland, second by Wiffler to let the Chief dispose of the obsolete copier as he sees fit. RCV= all aye, MC.BROSZ ENGINEERING/DAN BROSZ
Safe Routes to School Grant: Brosz gave rough estimates on costs for different sidewalk projects. For a fee of around $5,000.00, Brosz can come back to the next meeting with a better detailed plan with costs for these projects. This grant has new and expanded requirements. Motion by Whitney, second by Rea to allow Brosz Engineering to put together a more detailed plan and estimate for sidewalk replacement for the Safe Routes to School Grant (Transportation Alternatives Program). RCV= all aye, MC.MATHESON:
Senior Parents Raffle: Matheson presented a raffle permit for the senior parents. Motion by Whitney, second by Wiffler to approve the senior parents 50/50 raffle permit. RCV= all aye, MC.
Checking Account Bids: Matheson advised the board that she sent out bids for the checking accounts with two options. A one year contract or a two year contract option was offered for them to bid.
Cleaning Contract: The County contacted Matheson asking if the city would entertain sharing a cleaning person with them. The suggested places to be cleaned would be: County Courthouse, City Police Department, City Hall, Joint Shop, and the BCDC office. This is just the "talking stage" to see if it’s feasible and would like a City Commissioner, Matheson and McGee to meet with them to discuss ideas. Motion by Rea, second by Sondeland to talk about the cleaning position with the county. RCV = all aye, MC. Commissioner Rea volunteered to be the City commission representative.
Medical Officer: Our previous medical officer was Dr. Matheson and he is no longer in Bowman. A new medical officer should be appointed. This is a non-reimbursed position. Whitney suggested that we offer the medical officer appointment to a SWHC Physician. Motion by Whitney, second by Rea to invite a SWHC physician to volunteer to be the City Medical Officer. RCV = all aye, MC. Matheson will bring a volunteer’s name to the next meeting if one is obtained. DOERR:
TIF District Development Plan Resolution: Doerr presented a Bowman map with the areas highlighted that could act as TIF districts. James read Resolution #213-TIF-2 adopting a General Development Plan for the City Of Bowman which is the second step in the process of entertaining the idea of having a TIF District. Motion by Sondeland, second by Rea to adopt this resolution adopting the general development plan for the City of Bowman. Discussion was held and the commission was advised that “no TIF districts can pass without a public hearing”. RCV= all aye, MC. Doerr said there should be an application fee for a developer to apply for a TIF District and the standard application fee is about $1,500. No decision was made on the application fee. The attorney from Fargo will come when we are ready to sit down with a developer. ORAL BID RAISING
James explained the oral bid raising process to the people whom previously submitted bids. James then gave each bidder a chance to raise their bid above the highest bid and these were the results.
Landfill Crawler: Original highest bid was $5,000 from RDO Equipment in Bismarck. After verbal raising the final bid was $10,000 from Duane Harris. Motion by Wiffler, second by Whitney to sell the landfill crawler in the amount of $10,000 to Duane Harris from Lemmon, SD. There is no title to this crawler. Harris gave payment in full so he can have immediate possession. RCV= all aye, MC.
Old Water Shop: Original highest bid was $41,000 from Myron Vail. There was no one interested in raising their bid, therefore Myron Vail’s bid stands at $41,000.00. Motion by Rea, second by Wiffler to sell the old water shop for $41,000 to Myron Vail. Vail paid a down payment of $4,100.00. RCV= all aye, MC.
Old Street Shop: Original highest bid was $60,000 from NW Tire. After verbal bid raising the final bid was $76,000. Motion by Whitney, second by Wiffler to sell the street shop in the amount of $76,000 to NW Tire in Bismarck. A down payment was made in the amount of $20,000. RCV= all aye, MC.
Abstracts will be updated and purchase agreements and deeds will be drawn up by the City attorney. Possession should take place in approximately 30 days upon completion of paperwork and final payment. A 10% down payment made to the City of Bowman was required by purchasers.JAMES
Article 6 Alcoholic Beverages Ordinance: James read the second and final reading of Article 6 Alcoholic Beverages Ordinance changes. Motion by Whitney, second by Sondeland to approve the changes made to Article 6 Alcoholic Beverages Ordinance. Whitney questioned the wording of "reporting a threat to the police department" and Chief Headly answered to his concerns. RCV= all aye, MC.
Property Tax Exemptions: James asked the Commissioners to read the handouts provided and she will meet with the tax department to see if there is a simpler version. The new rules are very complicated and it has to go on the ballot to be voted on by the public.
Theodore Roosevelt Expressway (TRE) Annual Meeting: James has attended this meeting before on behalf of the City, and she asked the board if they would like her to attend again, it is in Watford City. Motion by Rea, second by Whitney to have James attend the annual TRE meeting in Watford City. RCV = all aye, MC.PAULSON
JD Mason Project (SBS Investments) - Paulson showed the commission the former project JD Mason was planning and the new replatted map with a general layout. JD Mason will come to the December 3rd meeting and explain his plans.
Motion by Whitney, second by Rea to approve the bills as presented, 11/5/13 meeting minutes, October financials and October Judge’s report. RCV=all aye, MC.
Motion by Rea, Second by Whitney to adjourn the meeting at 7:45 PM. RCV = all aye, MC.