Minutes of the meeting of the City Commission 10/15/13
Minutes of the Regular City Commission meeting held on October 15, 2013 at City Hall at 5:00 PM.
Lyn James, Mike Sondeland, Grace Rea, Chuck Whitney, and Bob Wiffler. Peggy Matheson, Stacy McGee, Bill Mason, Cheryl Ryan, Shawn Brien, Brian Caron, Jud Seaman, Teran Doerr, Gene Heidt, and Dan Brosz
The meeting was called to order at 5:00 PM. Motion by Sondeland, second by Rea to approve the agenda as presented. RCV = all aye, MC. The commissioners then reviewed bills for payment. Bill questioned:
The motel bill for King's judicial training was questioned because the charge was not at the State rate and included tax. Motion by Sondeland, second by Rea to pay the full balance to reimburse Keith King for his motel room. RCV = all aye, MC. He needs to be advised that the city office needs to make the reservations so there is no tax and the City receives State rate.
Checks: # 93385 - 93418 Payroll Checks: #16167 - 16185; Voided Checks: #16165 - 16166 Salaries: $24,489.75; Bills: Postmaster $353.10, A2Z Printing $622.95, Art Johnson $56.50, Beach Community Ambulance Service $2,000.00, Bismarck Tribune $447.91, Black Mountain Software $1,744.00, Bowman Auto Parts $746.65, BCDC $1,939.34, Carmel's Cleaners $70.10, Consolidated Telecom $709.61, Country Media $470.04, Dakota Supply Group $264.37, Diamond H Service $150.00, Alco $88.54, Fallon County Treasurer $6,668.75, Farmers Union $1,424.09, Hawkins $335.00, Heick's Service $175.00, Jim's Repair $1,133.07, John Deere Financial $19.58, Keith King $319.82, Mahlon Smith Repair $300.00, One Call $35.20, R & L Contracting $650.00, Sadowsky and Wild $200.00, Slope Electric $1,077.00, SW Auto Supply $38.92, SW District Health Unit $108.00, Trucks of Bismarck $189.43, Verizon Wireless $492.70, VISA $111.40, Washington National $55.20, West Dakota Mud Jacking $3,050.00, and Woodley Construction $611.77.SARSLAND:
Not PresentMASON: Dale Olson Garbage Bill
: Olson requested at the last meeting to have only one meter at his rental apartment building so there would only be one bill. There was discussion on what is required for other apartment buildings. The owner of a structure is responsible for the full utility bill so there is not a requirement from the City to have more than one meter at a location. However, if there is a leak in one apartment, the water will be shut off to the whole structure for repairs. Motion by Wiffler, second by Whitney to allow Olson to have one meter for his building with two apartments. All changes required will be at Olson's expense. RCV=all aye, MC. Olson will be notified by letter that if he changes to one meter, he will be responsible for the cost of the meter and fees for additional garbage collected above the normal limit allowed for one water meter every month.Well by Hospital:
Turbine isn't fixed yet.BRIEN:BNSF RR Crossing behind Woodley's Construction:
Adults and children are crossing under the parked railroad cars at this obliterated crossing which is a safety issue. BNSF is putting "No Crossing or Trespassing" signs at this old crossing location. James said residents are also complaining about trains being parked on the tracks and running for days. James asked if we could do anything about this because it's a noise concern for residents. Brien said they can make a phone call to have them run idle further east where no one will be bothered.Illegal Immigrants:
US border patrol was here, the Bowman PD helped arrest five illegal immigrants who were sent back to Mexico.
New Radios: The PD purchased four new radios from the Beach Community Ambulance Service that are normally $1,200 new and we got them for $500 per radio.RYAN Swanson Annexation
: Case #LDC 13-009. This is a public hearing for annexation of the property located at the NW corner of the intersection of 4th Avenue NE and 6th Street NE and at the NE corner of the intersection of 4th Avenue NE and 6th Street NE. During this hearing the commission considered a request to annex the property which is further described as Lot 3, Block 1, of the Roen 2nd Addition and Lot 1, block 2 of the Roen 2nd Addition. Both parcels are zoned C-1. Ryan stated they meet the State law requirements and are contiguous to the City. Initially the request was only one parcel, now there are two parcels consisting of +5.58 acres. It's a standard annexation, meets all the requirements, and the annexation is at the applicant's request.
First reading of Swanson annexation ordinance: James read the first reading of the annexation ordinance for Township 131 North, Range 103 West of the 5th PM. Section 1: A tract of land located in the SW ¼ SW ¼ more particularly described as follows: Block 1: Lot 3 of the Roen second Addition and Block 2: Lot 1 of the Roen second Addition to Bowman County, North Dakota as shown on Exhibit A (Swanson Map) attached to and made as part of the ordinance. Said tract contains 5.58 acres more or less and is subject to any existing easements or right of way. All commissioners were in agreement and the second reading will be at the next City Commission meeting on November 5, 2013. SWHC's Hospital Expansion Project
: Ryan met with the hospital expansion committee today. SWHC thought the location of the proposed project was zoned commercial. If they keep their plans as they are, they will need a public hearing to get a zoning variance. If a public hearing is needed, Ryan will send out letters to everyone within 150 feet of the proposed project to notify them of the public hearing. DOERR: BCDC Update:
The tax and tourism board has allocated funds to the BCDC in the amount of $12,000 for a marketing plan to promote Bowman.
The BCDC is advertising to hire another person to work on a part time basis; 19 hours a week during peak hours. Currently the Chamber of Commerce and the BCDC share their secretary and are in need of an individual to handle some specific additional tasks.Vision West:
Doerr handed out information on a Leadership course that consists of five five-hour sessions. They are looking for 15 to 20 people to cultivate and grow our leadership base. Doerr will be back to revisit this at a future meeting. TIF District Program:
Doerr presented a timeline for starting a TIF District. These are the steps we would need to follow: Step 1: Document that the City of Bowman passed a resolution that we are open for developers to apply for a TIF District. Step 2: Post it for a public hearing. Sept 3: Take applications from developers. Step 4: Once an agreement has been reached, there will be another hearing. So the timeline would average about 90 days from start to finish. Doerr has already sent a developer to talk to the TIF expert.
Ryan recommends always having a bond or a letter of credit is even better from the developer. Attorneys like the LOC better, but in the end they both have the same result. The City is not bound to have a TIF District even if we resolve to have open discussions with developers. Motion by Whitney, second by Wiffler to open discussions with developers for a TIF district and move forward with a resolution to allow TIF Districts within the city limits. John Shockley from Fargo will draw up a proposal for a TIF District. RCV=all aye, MC.BROSZ ENGINEERING: East Drainage Flood Plain Maps:
Brosz gave the board an update on the east flood plain drainage maps. We could possibly get the map updated earlier for the residents by as much as a year if the City submits a Letter Of Map Revision (LOMAR) with the data and hydraulic analysis Brosz has completed and get the existing map changed. The application fee is $5,300 plus $2,500 to $3,000 for Brosz Engineering fees. It would cost approximately $8,000 to try and speed up the process to get these homes out of the flood plain. Motion by Rea, second by Sondeland to go forward with the LOMAR application and approve the FEMA application fee in the amount of $5,300. A check maybe issued for the application fee before the next meeting if the application is ready to be submitted. RCV= all aye, MC. Motion by Sondeland, second by Rea to use Certified Mail as the means of notifying people affected.
There will be an additional bill coming from Brosz Engineering for $1,500 to $1,800 for work already completed. A current invoice from Brosz Engineering for work performed on the east flood plain drainage will be held over for payment until there is a determination of which funding will be used for the remainder of the project fees and the LOMAR application. RCV = all aye, MC. ND Association of Oil and Gas Producing Counties Board:
Brosz has been re-elected to this board for another three year term to help Cities in the oil producing counties.JAMES: Catholic Daughters Proclamation:
James read the Proclamation proclaiming Sunday, October 20, 2013 as Catholic Daughter of the Americas Day in Bowman, ND. James stated the City does this every year for them and would for any others that would ask. Motion by Sondeland, second by Wiffler to sign the proclamation for the Catholic Daughters. Whitney expressed his concerns about signing the proclamation. RCV= Sondeland-aye, Whitney- no, Rea-aye, Wiffler-aye, and James-aye. MC. Mitigation Survey:
James completed the survey on behalf of Bowman. The survey is about threats to the City including anything from terrorist to natural disasters.McGee: Street Position Vacancy:
We received nine resumes for the street position. McGee gave the commissioners an evaluation form for ranking the resumes and reviewed the interview process. McGee asked for the evaluations to be turned into her by Monday, October 21st. Motion by Whitney, second by Rea to interview the top four candidates. RCV= all aye, MC. The interview committee is: James, Wiffler, and Hofland; they will do interviews Oct. 28 - Nov 8. After interviews are completed, references will be contacted. The tentative date for final approval of the new hire will be November 19. Background checks on perspective hires are done as well.
Motion by Whitney, second by Wiffler to approve the bills, September 2013 Judges Report and the minutes of the 10/1/13 meeting. RCV= all aye, MC.
Motion by Sondeland, second by Rea to adjourn the meeting at 6:46 PM. RCV = all aye, MC.