Minutes of the Regular City Commission meeting held on September 3, 2013 at City Hall at 8:00 AM.
Present: Commissioners - Lyn James, Mike Sondeland, Grace Rea, Chuck Whitney, and Bob Wiffler. Peggy Matheson, Terry Sarsland, Chuck Headley, Barb Downing, Bill Mason, Jud Seaman, John Phillips, Carolynne Jones, George Armburst and Glenn Hawn.
James called the meeting to order at 8:00 AM. Motion by Rea, second by Sondeland to approve the agenda. RCV= all aye, MC.
Checks: # 93289-93308 Payroll Checks: #16105 - 16122; Voided Checks: # none Salaries: $22,084.15 Bills: Beth Lansteiner $57.28, Art Johnson $105.94, Bill Mason $297.00, BCDC $1,600.00, Bowman Sales and Service $54.39, Brosz Engineering $2,080.00, Cashway Bldg. Center $130.87, Farmers Union $1,976.52, Fidelity Security Life $124.71, Jodi Olind $775.00, Jody Richter $35.50, KPOK $15.00, LexisNexis/Matthew Bender $534.02, MDU $6,631.25, ND Ass. Of Oil and Gas $4,000.00, Newby's Ace Hardware $156.33, NW Tire Inc. $2,887.78, Protection Systems $470.00, SW Business Machine $164.40, and Swanston Equipment Corp $2,830.45.
Street/Garbage/Landfill/Vector Dept. Head Position: The committee met and came up with a recommendation for the commissioners to allow all City Employees to apply for this vacant position with a deadline of 9/13/13. Motion by Whitney, second by Wiffler to allow all City employees to apply for the vacant position with a deadline to apply of 9/13/13 at noon. RCV = all aye, MC.
Report: On Aug. 21 an electrical company hit a water main on 6th Street NW. A "one call" had been placed, but the water main was 14 1/2' deep which was much deeper than they thought. Everything has been repaired and Mason doesn't know if there will be a charge. After being repaired it is now at 6 ½' deep.
Manure pile: A complaint had been filed by the Perma Trailer Court about the smell of manure being piled up adjacent to their property and the accumulation of flies. The municipal judge questioned whether the citation issued could be enforced in the ET Zone. Attorney Steve Wild confirmed that the City is well within our right to enforce this issue within the ET Zone. The Perma Trailer Court also sent a letter regarding the same individual planning to grind concrete which will cause dust issues for their residents.
Grant Hearings: The equipment grant that Chief applied for is making their decisions today and Headley will be attending these meetings to see if we qualified.
Night Meetings - Rea feels we are having more input in night meetings and Whitney agrees. Motion by Rea, second by Whitney to have all night meetings beginning at 5:00 PM and address this issue again in the spring. There was various discussion by the audience. McGee said why not start the meetings at 4:00 PM, have the department heads give their reports and then start scheduling people on the agenda by 5:00 so it doesn't get so late at night. She said they did it before and it worked great. James reminded the other commissioners that this would involve overtime for the auditor and department heads. RCV= James NO, the rest aye. These evening meetings will start at next meeting.
Crew Camp housing: We will table this issue because Ryan wants to visit with Attorney Steve Wild about several things before coming to the commissioners with it.
Preliminary 2014 Budget Adoption - Our mills levied for 2014 will be 74.75 mills, last year's mills were 80.79. Motion by Rea, second by Sondeland to approve the preliminary budget for 2014. RCV= all aye, MC. James reminded the board that we cannot change the bottom line once it has been adopted, but we can adjust within the fund.
"The Landing" Project -Phillips gave an overview of the project and explained to the commission that these bonds will not cause any extra indebtedness on the City's behalf. The City is just a tax exempt vessel that this bond needs to go through.
James asked Wild about the Auditor being the Compliance Officer of the bonds, because she thought it seemed like a lot of work and we didn't have to do that before on previous bonds of this type. Wild stated the Auditor must diligently go over and make sure that things are done in the proper order before sign off on the compliance report. The auditor will check with Wild if there are any questions. ABLE is very excited about their great project. It will give the residents much better living conditions, more privacy, etc. Phillips's said you can thank your two local banks that bought nearly all the tax credits to help with the cost of this project.
Motion by Whitney, second by Sondeland to authorize James and Matheson to sign all the requisite documents for the Landing project bonding. RCV= all aye, MC.
Motion by Sondeland, second by Wiffler to approve the bills and minutes of 8/20/13 and 8/21/13. RCV= all aye, MC.
Rea would like a committee formed to go over the Employee Policy Manual and the longevity scale before any more employees are hired. It will be put on the next regular meeting agenda.
Motion by Whitney, second by Rea to adjourn the meeting at 9:35 AM. RCV= all aye, MC.