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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission

 

 

City Commission Minutes

April 16, 2019
4:00 pm

Minutes of the Regular City Commission meeting held on April 16, 2019 at City Hall at 4:00 PM.

Present:  Lyn James, Darren Limesand, Ryan Shear, Myron Vail, Benjamin Schaaf, Chuck Headley, Peggy Allen, Jon Brosz, Bill Mason, Todd Hofland, Steve Wild, Sandy Steckler, Brian Caron, and Aaron Allen.  Absent:  None

President James called the meeting order at 4:00 pm.  James requested to add SB 2344, change Flag Day request to National Day of Prayer, and Cleaners Building to the agenda.  Motion by Shear, second by Limesand to approve the agenda as revised.  RCV= all aye, MC.

Checks: 11232 – 11255; Direct Deposit: $27,434.94; Voided Checks: None;  Bills: Bowman Cemetery Association $8,149.81, Carmel’s Cleaners $87.12, Cenex Fleetcard $5,440.93, CNHI Capitol $4.02, Consolidated Telecom $1,275.89, Core & Main $387.13, Country Media $250.14, Coyle Electric $467.91, Double EE Service $36.44, Fallon County Treasurer $3,884.25, JK Excavation and Construction $1,800.00, John Deere Financial $86.03, Lyn James, $208.80, ND Insurance Dept. $13.67, One Call Concepts $37.20, ProPoint $345.11, Slope Electric $1,262.00, Southwest Business Machine $602.47, Southwest Healthcare Services $647.00, SW Auto Supply $98.98, Team Lab $690.50, Verizon Wireless $406.30, Westlie Crossroads $201.92, and Wild & Weiss Law Office $200.00.

Tax and Tourism Check #11256 - 11268

Tax and Tourism Bills:  Bowman County Development Corporation $20,094.70, Bowman County Fair Association $2,500.00, Bowman Vet Clinic $100.00, City of Amidon $500.00, City of Rhame $500.00, City of Scranton $500.00, Coverleaf Productions $2,500.00, Dennis and Lois Schmalz $100.00, Kim Maychrzak $100.00, Paul White $100.00, Pope Ranch $100.00, Ron Bowman $100.00, and Ty Tuff Challenge $1,500.00.

HOFLAND

Dept. Head Report:   We are required to maintain Highway 12 and 85, so Hofland and the crew have been trying to do repairs with bagged mix, but the traffic is dangerous. 

Garbage Shop Addition Concrete and Heater Quotes:  Shear obtained a verbal quote from Coyle Electric for a heater in the amount of $3,800.00.   

Shear also obtained a quote from CM Services giving the City 3 options.  The garbage department would like to see the whole floor be cemented with drains. 

Option 1:  Cement the whole garbage building addition floor with rebar and 16” spacing and 2 floor drains piped outside into a small drain field for $27,300.00.

Option 2:  Labor and material to concrete from 35’ of the garbage building 7” using 6 bags of Glendive Rock for $20,500.00.

Option 3:  Labor and material to concrete 2’ x 64’ under the overhead doors $1,700.00.

Motion by Shear, second by Vail to approve Option 1 from CM Services for the whole floor to be cemented in the amount of $27,300.00 and Coyle Electric for a heater in the amount of $3,800.00 (estimated) to come from the garbage equipment fund.  RCV= all aye, MC.

Chip Seal:  Brosz handed out a map and Hofland and Brosz reviewed which streets they would like to see chip sealed.   On 3rd Street SE there is about 1 full block of curb that is bad on the north side which needs to be done before chip sealing.  Bowman County is setting up a Joint Powers Agreement for chip sealing, it bids in about 2 weeks.

MASON

Dept. Head Report:  There was a water leak at 705 4th Street NW a week ago Saturday.  JK Excavation came down to help with the repair, Mason feels it has been leaking for a long time.  There was a splice that was probably put in around 1980 and it blew off so it was really soupy, they were down 9’ deep.  They were able to fix the street where it caved in.

There is also a water leak on 3rd Ave and 3rd St. SE where the new concrete was placed about 5 years ago.  They cut out a 10’ x 10’ area of the concrete and shut off 4 valves and the leak quit.  Kruger ordered parts because we don’t have the necessary parts to fix it because he believes it is a copper line.  They will try to repair it on Thursday.

CHIEF HEADLEY:

Classic Beauty Salon:  Discussion was held on the Classic Beauty Salon “Men’s Night Event”.  Motion by Vail, second by Shear to notify the Classic Beauty Salon to suspend the alcohol activity until further notice, until further discussion and a decision is made on the ordinance.  RCV= all aye, MC.

Cleaners Building:  Attorney Wild was in attendance and stated the ordinance procedure for dealing with dilapidated buildings.  We need a contractor to tell us if the Cleaners building is structurally sound or if it needs to be demolished and proof of why it is not sound and needs to be demolished.  If we get a contractor in there before the next meeting, we could invite the owner to the next meeting as their required hearing.  The contractor may be required to testify and he needs to know that.  The owner was asked for permission to enter the building and she said no, but he will ask again and Headley will go with contractor when he does his inspection.  James contacted a local contractor whom will meet with Attorney Wild tomorrow.  They will send a certified letter if they cannot reach her, she has moved again.

We will need to check to see if there is asbestos in the building if we have to demolish it.

BROSZ:

Anderson Western Gravel Issue:  Brosz said they put the gravel through a test and it did come in under the design standards.  They are going to pack the 8” of gravel that is already there, and are talking about adding 1.5 inches of gravel as specified.  They would do this for the cost we already withheld from their invoice.  So, there will be no additional cost to the City, Anderson Western will carry the extra cost for the 1.5 inches of added gravel.  The City would like to counter offer back with 2” of grade 5 gravel with still no cost to the City.  Brosz said the road held up well with the rain we just had.  They are going to put grade 5 gravel on the shoulders before the asphalt is put on.  They are also planning on paving, weather depending, on May 9, 2019.  The culvert going into the trailer park is damaged in both ends and Brosz would like to hire Wilson Construction to fix the culvert since he did the dirt work on the project and he needs to fix where the dirt has sunk a bit in a few places.  Brosz would like the culvert fixed before the paving starts.  The culvert was not part of the project.  Brosz will get a price for the culvert and bring it back to the meeting.

North Main Street:  Brosz will look at the area on North Main Street where the semis are tearing up the street by the Marcus Fischer property.

Russ Water Issue:  Brosz was contacted by Russ regarding the status of her complaint regarding water in her yard.  Brosz said there is not a lot of water there right now and it’s private run off.  The owner put asphalt in front of her building which used to be gravel and it absorbed some of the water runoff.   Brosz will write a report and send it to Russ and the Commission. 

ALLEN:

NDIRF MEETING:  None of the Commissioners will be attending the annual NDIRF Meeting.  Motion by Limesand, second by Schaaf to vote for Darcie Huwe for the NDIRF board for 2019.  RCV= all aye, MC.

Policy Manual:  Allen and the Commission reviewed some changes on the policy manual we are creating.

Snow Gate Meeting:  Allen asked if the public Snow Gate Meeting could be held on June 4 and what time they wanted it.  The Commission said they want it at 5:00 pm during the City Commission Meeting on June 4, 2019.

STECKLER AND CARON:

Tree Damaging the Street:  Approximately 6 or 7 years ago Commissioner Snavely told her don’t fix your sidewalk because it is going to get done if they get grant funding and the funding wasn’t awarded, that is why it didn’t get taken down and the sidewalk didn’t get fixed.  Steckler inquired when the tree would be taken down by her and Brian Caron’s property.  Caron and Steckler feel it is causing water drainage problems.

James asked Hofland about tearing up the roots from under the street, he said it could be done, but the tree could die.  Caron said the tree is already dying.  Hofland said there are two trees, not just one that needs to go by their properties.  Limesand and Vail will put it on the list of dead and diseased trees to remove in this year’s budget. 

Snow Removal Issue:  Caron had inquired the snow removal where City drains were located and Hofland said when they clean the drains, whomever lives by the drain will get the snow from where they clean the drain. 

JAMES:

Recycling:  James received a letter from a child inquiring if the City would consider recycling.  Schaff thought it would be good to try to get a company to locate into the Crossroads Business Park that does recycling.  James will respond back to the child.

National Day of Prayer:  Pastor Sherwood and Father Eberle and their pastoral association would like to host a 30-minute prayer from 12:00 to 12:30 pm on May 2, 2019.  Motion by Limesand, second by Schaaf to allow the pastoral association to utilize the flag pole area between 12:00 and 12:30 pm on May 2, 2019 on National Day of Prayer.  RCV= all aye, MC.  James will notify them of the Commission’s approval.

SB 2344 Update:  James stated that this bill passed the Senate this morning.  Last week James went to visit with the legislators regarding this bill.  If this passed, it could mean approximately 40 more years of oil production in our area.  James composed a letter signed by herself, Teran Doerr and Lynn Brackel that went to every Senator before they voted.  It should go to the house this week. 

The Commission gave approval for James to write a letter to various newspapers in North Dakota including the McKenzie County Farmer newspaper thanking our District 39 Representatives and Senators for passing this bill.

CLOSE OF MEETING:

Motion by Limesand, second by Vail to approve the bills, 4/2/19 Meeting Minutes, the 4/2/19 Tax Equalization Meeting Minutes and the March 2019 Financials.  RCV= all aye, MC.

The next meeting will be May 7, 2019.  President James adjourned the meeting at 6:17 pm.

City Commission Meeting Agenda

May 21, 2019
4:00 PM

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, May 21, 2019 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.

 

 4:00  -  4:05 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

   4:05 -  4:10 PM                Cheryl Ryan Letter of Letter of Resignation

   4:10 -  4:30 PM                Commissioners Review of Bills

                                           Dept. Head Reports/Engineering (Mason, Hofland, Headley, and Brosz)

 4:30  -  4:45 PM               Park and Rec – Theater Purchase (Walby and Wilke)        

   5:15 PM                           Baily Quintanilla – Classic  Beauty Salon Men’s Night

 

ALLEN

MDU – Flood Light Replacement

Annual NDLC Conference Sept. 18-21

City Legislative Update Meeting in Dickinson

Yesterday’s Farmer Raffle Permit #24-06

Open Forum

Close of Meeting

  • Approval of Bills, and April 2019 Financials.   
  • Next Meeting Date:  June 4, 2019
  • Adjournment of Meeting

 

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2018 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 4**                                                 July 3

January 16*                                                 July 17

                                                                    July 24, 26 & 31***         

 

February 6                                                   August 6**

February 20*                                                August 21

 

March 6                                                        September 4*

March 20                                                      September 18

 

April 3                                                            October 2

April 3 - Equalization Mtg. 3:30 pm              October 16

             April 17

 

May 1                                                               November 5**

May 14**                                                     November 20

 

June 5                                                              December 4

June 19                                                            December 18

             June 26

            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

           

            ** Normal meeting date:  Date was rescheduled to this date. 

 

            *** 2018 Budget Prep Meetings:  July 24th and 26th  meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and  will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 31st will be an extra day if needed.

 

Lyn James

President of the City Commission
701-523-6972
email

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce, and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law, and three grandchildren.

Darren Limesand



email

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner
701-523-3309
email

Benjamin (Benji) Schaaf

Police Commissioner

email

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.