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PHONE: (701) 523-3309
FAX: (701) 523-5716
101 1st ST NE
PO Box 12
Bowman, ND 58623
Bowman City Commission
City Commission Minutes
April 18, 2017
Minutes of the Tax Equalization Board meeting held on April 18, 2017 at City Hall at 8:00 AM.
Present: Lyn James, Ryan Shear, Darrell West, Myron Vail, Peggy Allen, Dean Pearson, and Jodi Freier. Absent: Darren Limesand
Residents: Kevin Bucholz
President James called the meeting to order at 4:00 pm. Motion by West, second by Shear to approve the agenda as presented. RCV= all aye, MC.
Tax Director Dean Pearson and Jodi Freier explained the equalization procedure and went through the rules and regulations for how he determines values. All median valuations have to be between 90% - 100% by state law.
Agricultural Land: The county ag land is at a median valuation of 90% with agricultural land which is within tolerance. Pearson takes a 10 year average of sales and we usually sit around a 95% median value. The County is recommending a 3% increase on agricultural land so there isn’t a huge jump next year. Some townships want to stay the same. Everyone is able to give input and then in June the County will decide countywide what the valuation will be. The City has 232.48 acres of agricultural land in the City limits. All values are exactly the same as last year and we need to decide if they stay the same at end of this meeting.
Residential: City residential is within tolerance as far as the state, but with the trend of sales for this year, we are at 107.59 % so we are over tolerance; we are over assessed by 8%.
Pearson recommends doing something, before it’s a huge problem. The way it’s looking, it could be of more concern next year, estimated 14% over tolerance already. Vail suggested dropping residential values by 4-6%. Pearson stated we could recess and come back within 10 days, so they have time to think about it.
An example was given that if we decreased property values by 5% it would decrease our tax income by $47,192 and each percentage lowered will be roughly $8,000.00 to $9,000.00.
Commercial Property: Valuation on commercial property is decided by sales. Every year Pearson has to use 30 sales to figure commercial properties valuations and there wasn’t 30 sales in Bowman so then they have to use the year prior and up to the last 3 years. We still didn’t have enough sales, so then they had to add appraisals. Those came in at 100% median and we like to keep the median at 95%. The appraisals are what bumped it up to 100%, otherwise we are low. The median for year 2016 and the last 4 years have stayed within a percentage point of each other. Pearson says he recommends not changing the commercial valuation since we are within state tolerance and there has been no change within several years.
Next year Bronson’s Supermarket, Lucky’s Liquors and $1,160,000.00 Renaissance Zone projects will be coming back on the tax roll, Bowman Lodge has already been added back in.
PUBLIC HEARING FROM RESIDENTS:
No residents were here to contest their valuations, therefore the public hearing closed.
EQUALIZE AND CORRECT THE ASSESSMENT ROLL:
It was decided to recess the tax equalization meeting because a decision was not made on residential property values. The Commission wanted to have a full board before making a decision and Financial Commissioner Limesand was not in attendance. Limesand will meet with the assessors prior to the next meeting.
Motion by Vail, second by Shear to recess at 8:50 am to a later date to be determined by Allen and Freier. RCV= all aye, MC.
The Tax Equalization Meeting reconvened at 8:00 am on April 25, 2017 at Bowman City Hall.
Present: Lyn James, Ryan Shear, Darrell West, Darren Limesand, Myron Vail, Peggy Allen,
Dean Pearson, and Jodi Freier. Absent: None; Residents: None
President James called the meeting back to order at 8:00 am. The tax equalization meeting was reconvened from the April 18, 2017 meeting. Motion by West, second by Shear to reconvene the tax equalization meeting at 8:00 am. RCV= all aye, MC.
President James asked the assessors to recap the last meeting.
Residential Values: Median values are based on 41 sales ratio statistics including 2014. Our residential median is at 108%; with 2015 and 2016 sales we are at 99.2% however with 3 sales in 2016 we are over, making the median 108%. Since we are already behind and if we don’t make a change, we could have a large decrease in property values the next year.
Other Entities: The following entities are affected when the City decreases valuations: City, park, school, county, soil conservation and state medical. If we take an 8% decrease we would decrease the total taxes to these entities by $71,503.00
Some properties will come back on the tax roll next year but not enough to make up the difference. Limesand suggested decreasing residential values by 4% this year, and taking a decrease next year if needed, instead of taking a huge decrease over one year.
Assessor Pearson suggested raising agricultural land values by 3%.
Starting in year 2020 Pearson is thinking of doing another reappraisal of the whole city. They have the software in house to do it and then we would stay on the 10 year cycle of being reappraised. There would be no cost to the city.
CLOSE OF MEETING:
Motion by Limesand, second by West to lower the valuations for the City of Bowman by 4% for residential, leaving commercial the same as last year and a 3% increase for agricultural valuations in the city limits to match the county. RCV= all aye, MC.
Motion by Limesand, second by Vail to adjourn the tax equalization meeting at 8:15 am. RCV= all aye, MC.
Minutes of the Regular City Commission meeting held on April 18, 2017 at City Hall at 4:00 PM.
Present: Lyn James, Ryan Shear, Darrell West, Myron Vail, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Cheryl Ryan, Stacy McGee, Jon Brosz, Cole Benz and Warren Flath.
Absent: Darren Limesand
President James called the meeting to order at 4:00 pm. Motion by Shear, second by West to approve the agenda as presented. RCV= all aye, MC.
Checks: #9865 – 9885; Direct Deposit: $25,336.00; Voided Checks: None; Bills: Postmaster $529.78, A2Z Printing $767.98, Baymont Inn $235.70, Bronson’s Marketplace$40.97, Carmel’s Cleaners $87.12, Consolidated Telecom $1,426.24, Country Media $927.25, Curt’s Sheet Metal $67.80, Dakota Western Bank $16.69, Donald Wallman $494.40, Fallon County Treasurer $4,535.00, Farmers Union $1,145.72, MDU $632.58, Roughrider Industries $8,898.00, Sadowsky & Wild $200.00, Slope Electric 41,129.00, SW District Health Unit $120.00, Team Laboratory $711.00, Tiger Electric 41,928.40, Verizon Wireless $517.84, and Waddington Boom Truck $2,000.00.
Utility Billing Report: Ferguson Waterworks came today and went through the utility system and new software for the radio read system. We did not bill March water usage to residents because Black Mountain advised us not to. For all the new meters that were entered into the system in March, those will have to be billed somehow because the computer program cannot do it. Another issue is the old system is on the 6 wheel digit number and the new is on a 7 wheel digit number, so this will cause another billing issue for 600-700 meters. McGee may be able to change them back to 6 and then go back to a 7 dial number in the system, but we won’t know until a later date when Black Mountain has it figured out. It’s going to be a lot of hours of work.
Dept. Head Report: Doesn’t have anything to report.
Dept. Head Report: Wallman and Mason drove around with Ferguson Waterworks being taught to radio read the meters and did other training with them today. To read meters they put the device on the dash and drive around. They have roughly 100 registers left to install.
Dept. Head Report: Headley will be providing alcohol server training. He will have two separate classes and the training will be at City Hall.
The Police Department has a booth at the Child Fun Fare Event at the 4-Season’s Building on Thursday.
Headley purchased new Taser cameras. The state will pick up 65% of the cost on the grant that they applied for. The current body camera batteries do not last the whole shift.
Water Main Replacement on Main Street Project: Bids were opened on Monday 4/17/17 at 1:00 pm at City Hall and there were four bidders.
JK Excavation bid: Base Bid $614,634.00, Alternate A $261,228.00, Alternate B $384,161.00, Alternate C $415,350.00, and Alternate D $607,136.00.
JR Civil bid: Base Bid $681,640.08, Alternate A $260,254.32, Alternate B $375,034.28, Alternate C $433,433.70 and Alternate D $622,885.29.
Thorstad Companies bid : Base Bid $827,564.20, Alternate A $227,124.00, Alternate B $344,010.39, Alternate C $429,088.50, and Alternate D $634,107.00.
Wagner Construction bid: Base Bid $989,945.51, Alternate A $212,700.00, Alternate B $321,071.50, Alternate C $460,080.00, and Alternate D $680,027.50
Brosz stated that JK Excavation is the low bidder with base bid and bid alternate A which is his recommendation for award. JK Excavation’s base bid plus bid alternate A is $614,634.00 + $261,228= $875,862.00. These prices do not include administration, engineering and contingency.
JK Excavation walked the project with Brosz and suggested a few ways to save money. Brosz recommends awarding the project as bid and do a change order at the end of the project.
Cost Savings Option #1: We could save $2,300.00 by not using quick concrete but it would be seven days before it could be parked on vs. three days. They are both the same strength. The Commission felt the Main Street businesses were being inconvenienced enough and they would not take this option.
Cost Savings Option #2: Go with 2’ less in width on the street cut would save $29,000.00
The Commission liked option #2 which would make the project cost $846,862.00.
There will be an additional cost of approximately $45,000 (was estimated) for engineering, but don’t think it will be that high.
Motion by Vail, second by West to accept JK Excavation’s base bid in the amount of $614,634.00 and Alternate A for $261,228.00,for a total of $875,862.00. RCV= all aye ,MC.
Motion by Vail, second by Shear to go with 2 feet less in width on the street cut on the Main Street Water Main Project. RCV= all aye, MC.
Project will start approximately May 1 and go through July 1 as long as the bonds are in and the agreement has been signed. The portion of the project that starts at Able to NW Tire and by the Bowman Fire Hall won’t start until approximately July 28, 2017.
Allen will deliver an invite to all businesses to attend a meeting to talk about the project. Brosz and JK Excavation will explain traffic, how water is going to be sourced, and answer questions. James would like a map shown to the businesses showing them how the traffic flow will be affected and how the temporary water will be sourced to them.
Hwy 85 Cleanup: Allen received information from Cal Klewin and TRE regarding the cleanup of trash on Highway 85. Last year Allen was the contact for bags, safety vests and maps. The Commission decided we would advertise for the clean-up but can’t cover the clerical part. Allen will place the ad in the Finder giving information regarding the clean-up project and who the contact is.
P Card Credit Card Program: Allen asked to table this topic.
VISA Credit card Increase: Motion by West, second by Shear to increase the credit limit to $5,000.00 for Chuck Headley/Police Department, Todd Hofland, and Peggy Allen’s VISA. RCV= all aye, MC.
Transfer: Allen presented a request for a transfer of funds from the general fund to the municipal highway fund in the amount of $20,600.00 which is half of the budgeted transfer amount.
Motion by West, second by Shear to transfer $20,600.00 from the General Fund #1000 to Municipal Highway Fund # 2010. RCV= all aye, MC.
Animal and Fowl Ordinance: Allen informed the Commission that our Animal and Fowl Ordinance needed to be changed. There was a wording issue that said that the City allowed buffalo, elk, pigs, chickens, etc. as pets, they were only banned for commercial uses. The commission asked Headley to get it to the City Attorney and get it changed before the next meeting.
Liquor Ordinance Changes: Reviewed changes
Library Board: Bryce Martin resigned on the library board. The Library Board accepted his resignation; they are putting together a list of potential candidates and will bring a suggestion for the City to appoint.
CLOSE OF MEETING:
The Tax Equalization Meeting was recessed until 4/24/17 at 8:00 am because the financial commissioner was absent.
Motion by Shear, second by Vail to approve the bills, 4/17/17 Meeting Minutes, March 2017 Financials, February and March 2017 Judges Report. RCV= all aye, MC.
Motion by Vail, second by Shear to adjourn the meeting at 5:10 pm. RCV= all aye, MC.
City Commission Meeting Agenda
April 18, 2017
8:00 and 4:00
BOWMAN CITY BOARD OF EQUALIZATION MEETING AGENDA
April 18, 2017 at 8:00 at Bowman City Hall, 101 1st St. NE
- Call Meeting to Order and Approval of Agenda
- Assessor Report: Dean Pearson (Level of assessment and report on property classes)
- Public Hearing from Residents
- Equalize and Correct the Assessment Roll
BOWMAN CITY COMMISSION MEETING AGENDA
April 18, 2017 at 4:00 pm
Bowman City Hall, 101 1st St. NE
*Agenda Policy*: The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman. NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.
4:00 - 4:30 PM Call Meeting to Order and Approval of Agenda
Commissioners Review of Bills
Dept. Head Reports/Engineering (Mason, Hofland, and Headley)
Brosz - Bid Results and Water Main Replacement Award
4:30 - 4:45 PM Liquor License Ordinance Review
Hwy 85 Clean-up
Request to Cancel P Card Credit Card
Credit Card Limits Increase
Municipal Hwy Shortfall Transfer
Animals and Fowl Ordinance Change
Bryce Martin’s Resignation
Close of Meeting
- Approval of Bills, 4/4/17 Minutes, March 2017 Financials and February and March 2017 Judges Reports.
- Next Meeting Date: May 2, 2017
- Adjournment of Meeting
City Commission Meeting
The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.
2015 City Commission Meeting Dates
*Meetings start at 4:00 PM at City Hall, unless otherwise stated!
April 23** Equalization Meeting at 8:00 AM
* Meeting falls the day after a holiday, therefore agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.
** The regular scheduled meeting was changed to the listed date due to a conflict.
President of the City Commission
Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner.
Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.
Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.
Street & Garbage Commissioner
Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008. He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.
During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family.
Darrell was born and raised in the Bowman area. He graduated from Bowman High School and was honorably discharged from the ND National Guard. He is married to Jessica West and they have six children: Alexia, Addam, Quade, Mark, David and William. He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner.
During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health. He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.