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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission

 

 

City Commission Minutes

October 16, 2018
4:00 pm

Minutes of the Regular City Commission meeting held on October 16, 2018 at City Hall at 4:00 PM.

Present:  Lyn James, Darren Limesand, Ryan Shear, Myron Vail, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Jon Brosz, Stacy McGee, Cheryl Ryan, Carol Vail, and Darwin Wilke.

Absent:  Benjamin Schaaf

President James called the meeting to order at 4:00 pm.  Motion by Shear, second by Limesand to approve the agenda as presented.  RCV= all aye, MC.

Checks: #10910 – 10934; Direct Deposit: $27,036.96; Voided Checks: #10858;

Bills:  Postmaster $375.20, Precision Arms of Indiana $5,519.97, A2Z Printing $442.50, Advanced Business Methods $198.17, Bowman Auto Parts $72.24, Bronson’s Marketplace $22.98, Carmel’s Cleaners $87.12, Cenex Fleetcard $4,624.83, Consolidated Telecom $1,273.92, Country Media $650.88, Coyle Electric $105.00, Eido Connect $140.00, Fallon County Treasurer $4,380.50, John Deere Financial $89.82, KPOK $40.00, Mahlon Smith Repair $832.52, Morrison-Maierle System $840.00, ND DOH Chemistry Lab $499.05, Prairie Mt. Electric Motor $4,325.41, Pro-Point Cooperative $488.15, Sadowsky and Wild $200.00, Slope Electric $1,338.00, SW Auto Supply $129.03, Valli Info Systems $25.00, and Verizon Wireless $386.94.

HOFLAND

Dept. Head Report:  One of the garbage trucks was towed to Dickinson, it started acting up in Baker at the landfill and would only go 40 mph all the way back.  A. Allen was told it would be covered under warranty and when they traced it to a cracked fuse, they said it wouldn’t be covered under warranty. 

James asked about the leaves accumulating in the storm sewers.  Hofland said they clean them out in the spring because it’s a losing battle during this time of year, but they are sweeping them up now, and some still get in the storm sewers.

MASON

Dept. Head Report:  Mason and Wallman are flushing out Scranton’s sewer lines this week.

RYAN:

Zoning Department:  A few zoning board members have retired from the board and the City would like to recognize their years of service to the community.  Certificates of Appreciation were given to Darwin Wilke and Carol Vail.  Barry Mason was also issued a certificate but was not in attendance.

CHIEF HEADLEY:

Cleaners Building:  The owners of the dry cleaners building have taken no action on the repairs to make the building safe.  The landowner had asked Headley if she could have more time.  The Commission thinks she has had ample time to attempt to make repairs.  Headley’s recommendation is to turn it over to the City Attorney to keep moving forward.  The Commission would like to get inside to see if there is asbestos or whatever else may be in there that needs to be dealt with if it should need to be demolished.  The neighbors have concerns about demolition if that needs to happen. They are worried about the integrity of their buildings being compromised. After discussion, it was agreed to have Chief Headley contact Attorney Wild to move forward with the next step in accordance with City Ordinance.

Removal of Trailer House on First Street:  The police department has contacted the owner about getting the lot cleaned up after the uninhabitable trailer was removed.  There was a mess of tin, brick and debris that was left behind.  Due to no action being taken, a second notice was sent out today.

Fire Damaged Trailer on 3rd Avenue:  This is the trailer that was fire damaged a few years ago.   The owner was asked to remove the trailer house and he has not.  Lynch had contacted him and he isn’t going to do anything with it this winter and he said the axels were cut off a long time ago so it is not moveable.  Because this trailer house is of nonconforming use and it has been vacated for more than 90 days, according to City Ordinance the owner may not put another trailer there.

MCGEE:

                Employee Appreciation Gift for Holidays:  McGee asked the Commission if they would like to do something to show their appreciation for the City employees during the holiday season.  McGee checked with IRS regulations and with the external auditors on what is allowed.  Suggestions such as a City sweatshirt, goody baskets, a turkey or a ham were given, no gift cards or bonus bucks may be given due to regulations.   The Commission will come up with ideas and come back to the next meeting with a decision. 

BROSZ:

Gateway Industrial Park:  Wilson Construction and Brosz Engineering are still getting quantities verified and will get a pay application finalized.  The gravel contractor is hauling gravel onsite now and the ground is ready for seeding.  Brosz obtained a quote from Fox Hills Fencing for 30 acres of seeding and mulching 5 acres of it. The quote was for $14,500.00 to seed everything.  He does have the equipment to get into the area by Weiler’s to level it back out.  Motion by Limesand, second by Vail to approve the seeding quote from Fox Hills Fencing for the Gateway Industrial Park in the amount of $14,500.00.  RCV= all aye, MC.

They have compaction testing completed so they can start paving the streets.  The asphalt contractor would like the weather to be 32 degrees and rising, but 40 degrees is better for laying asphalt.  They aren’t mobilized to their pit to start making asphalt yet, so it is unclear whether the paving will be completed in 2018.

ALLEN:

Raffle Permits:  Allen presented two raffle permits for approval.  Bowman Rotary permit #24-02 and Bowman Lions Club #24-03.  Motion by Limesand, second by Vail to approve raffle permit #24-02 for Bowman Rotary and #24-03 Bowman Lions Club.  RCV= all aye, MC.

ND Streets Program:  There is a grant called ND Streets for 2022 that we can apply to add turning lanes on Highway 12.  The turning lanes would be for the Bronson’s Marketplace and Shopko/Ace Hardware turn offs, which would make it safer for people turning into those businesses.  The City’s cost if awarded the grant would be 10% of the contract amount.  Motion by Vail, second by Shear to ask Brosz Engineering to scope out the turning lane project to see if it is feasible for the ND Street grant for 2022.  RCV= all aye, MC,

Donated Postcards:  Allen received some post cards of the City of Bowman from 1917 and would like to know what the Commission wishes to do with them.  The Commission requested a thank you note be sent to the donor and send them to the museum.

2018 Bowman Slope Mitigation Program:  Germann from the Bowman County EOC has been working on this program and had a public hearing on it.  The final step is to have the program approved by the City of Bowman Commission.  Motion by Limesand, second by Shear to approve the 2018 Bowman Slope Multi Hazard Mitigation Program.  RCV= all aye, MC.

JAMES:

Sod Busters Senior Center:  Ken Dobitz, President of Sod Busters Club visited with Bowman County, City Hall office, and then President James regarding needing a government agency to sponsor their grant application through Roosevelt Custer.  They need to replace their old door with a handicap accessible door.  The quote for the door was $5,400.00 to be completed in the spring of 2019.  He has also applied for grants through Slope Electric Cooperative Round Up and Farm Credit/Agri Bank.

There are no other handicap issues with their building, just the front door.  President James asked if we are interested in being the sponsoring agent since this building is in the city limits?  Motion by Limesand, second by Vail to be the sponsoring agent for the grant for the Sod Busters Senior Center grant through Roosevelt Custer.  RCV = all aye, MC.

COUNTY BURN BAN:

Headley received a text that Bowman County lifted their burn ban during their meeting today.  Motion by Limesand, second by Shear to remove the City of Bowman burn ban in accordance with Bowman County. 

CLOSE OF MEETING:

Motion by Shear, second by Limesand to approve the bills, 10/2/18 meeting minutes and 2018 September financials.  RCV= all aye, MC.

Next meeting:  November 5, 2018

President James adjourned the meeting at 4:45 pm.

City Commission Meeting Agenda

November 05, 2018
4:00 PM

BOWMAN CITY COMMISSION MEETING AGENDA

November 5, 2018 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.

 

 4:00  -  4:30 pm                Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

                                           Commissioners Review of Bills

                                           Dept. Head Reports/Engineering (McGee, Mason, Hofland, Headley, and  Brosz)

 4:30 pm                             MDU - Steve Turner – Replace City Street Lights With LED Lights

                                            Sign agreement amendment

ALLEN

Purchase Tax Deed Real Estate at 13 2nd Ave SE?

RZ Final Approval for Dave Horn

ND DOT Partial Grant Award for Safe Routes to School

Request to change out lights to LED light in part of office

JAMES

Walk Paths/Sidewalks in Winter

VAIL

Terry’s Water Works Invoice

Open Forum

Close of Meeting

  • Approval of Bills and 10/16/18 Minutes.   
  • Next Meeting Date:  11/20/18

Adjournment of Meeting

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2018 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 4**                                                 July 3

January 16*                                                 July 17

                                                                    July 24, 26 & 31***         

 

February 6                                                   August 6**

February 20*                                                August 21

 

March 6                                                        September 4*

March 20                                                      September 18

 

April 3                                                            October 2

April 3 - Equalization Mtg. 3:30 pm              October 16

             April 17

 

May 1                                                               November 5**

May 14**                                                     November 20

 

June 5                                                              December 4

June 19                                                            December 18

             June 26

            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

           

            ** Normal meeting date:  Date was rescheduled to this date. 

 

            *** 2018 Budget Prep Meetings:  July 24th and 26th  meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and  will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 31st will be an extra day if needed.

 

Lyn James

President of the City Commission
701-523-6972
email

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce, and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law, and three grandchildren.

Darren Limesand



email

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner
701-523-3309
email

Benjamin (Benji) Schaaf

Police Commissioner

email

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.