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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission



City Commission Minutes

October 03, 2017
4:00 pm


Minutes of the Regular City Commission meeting held on October 3, 2017 at City Hall at 4:00 PM.

                Present:  Lyn James, Darren Limesand, Ryan Shear, Darrell West, Myron Vail, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Stacy McGee, Medora Stevenson, Sue Swanson, and Treavor Kulseth, Cal Klewin, Anita Mclaughlin, and Ruth Ann Lorge.  Absent: None

President James called the meeting to order at 4:00 pm.  Motion by Limesand, second by Shear to approve the agenda as presented.  RCV= all aye, MC.

                Checks: #10186 – 10215; Direct Deposit: $25,369.42; Voided Checks: None; Salaries: $ 307.07; Salary Checks #103284-103285; Bills:  Slope Electric $21.00, Art Johnson $60.75, Advanced Business Methods $190.95, Bowman Auto Parts $18.05, Bowman Sales and Service $29.59, Brosz Engineering $1,440.00, Catherine Hedge $800.00, Cheryl Ryan $291.60, Dacotah Paper $126.78, Dakota Dust-Tex $84.85, Dakota Supply Group $507.46, Dales Tire $5,358.80, Dunn County $120.00, Fidelity Security Life $107.33, Hawkins $924.83, High Plains Glass & Towing $387.24, Lyn James $573.44, MDU $8,879.59, Nelson International $19.47, Newby’s Ace Hardware $125.94, Northwest Tire $37.42, Post Board $90.00, Postmaster $36.80, R & L Contracting $151.50, Starion Bond Services $3,188.00, State Fire & Tornado $2.57, SW Auto Supply $304.91, Swanston Equipment Corporation $1,214.66, VISA $116.96, and Sewer Equipment $344.72.


                11th Ave Weeds:  Shear stated that he cannot find anyone to spray the weeds on 11th Avenue.  James asked our street crew if they could spray it using a gentle weed killer that won’t kill the grass.  Commission instructed Hofland to spray what was needed on 11th Avenue.

                Garbage Service Pickup:  DTE came up and looked at the flat bed on the pickup.  They decided to not go with the hoist.  DTE was able to lower the bed and were willing to waive most of the cost.  They are testing it tomorrow, and it looks like it will work.


                Employee Family Medical Leave Request:  Don Wallman is requesting family medical leave (without pay) which would go through November 27.  Motion by Limesand, second by Shear to approve the family medical leave enforced up to December 1, 2017 and then will reevaluate for Don Wallman.  RCV= all aye, MC.


                Dept. Head Report:  Nothing to report.


                City/County Employee ALICE Training:  ALICE stands for Alert Lockdown Inform Counter Evaluate.  Headley would like to do Alice Training with non-law enforcement courthouse employees, City employees and Commissioners.  The cost for training materials would come out of police budget.  No date set yet and Headley will work with Karla Germann on setting it up.  James felt Slope County, Rhame and Scranton City Commissioners should be invited to attend.  They would close City Hall or hire a temp to answer phones.


                Southwest Healthcare (SWHC) Raffle Permit #23-88:  There was discussion on this permit application because of the way that it was advertised as purchasing tickets for an alcohol tasting and a chance to win $1,000.00.  Alcohol Beverage Ordinance Chapter 8, Article 6 under definitions, “Alcohol Tastings” means alcohol is poured in minimal amounts allowing customers to taste the product prior to purchase.  Typical amounts include two (2) ounces for wine; four (4) ounces of beer and one (1) ounce of liquor and fortified wine.  Tastings may occur at any on-sale or off-sale site, and may not be charged for.

                Motion by Limesand, second by West to approve the application for raffle permit #23-88 for SWHC based on all proceeds of the ticket sales are going to SWHC for the event and the wine being tasted is donated by Bronson’s Marketplace and not purchased, all checks should be made payable to SWHC for tickets; if those conditions are not met, the permit is not approved.  RCV= all aye, MC.

                Catholic Daughters of America Raffle Permit #23-89:  Motion by Limesand, second by West to approve raffle permit #23-89 for the Catholic Daughters of America.  RCV= all aye, MC.

                Catholic Daughters Day Proclamation:  Terry Walters requested the Commission to proclaim October 15, 2017 as Catholic Daughters Sunday.  James read the proclamation.  Motion by Limesand, second by Shear to approve the proclamation declaring October 15, 2017 as Catholic Daughters Sunday.  RCV= all aye, MC.

                2018 Commission Meeting Dates:  Allen presented a list of proposed meeting dates for 2018; a couple had to be changed due to election and the way the dates fell in January with the New Year’s holiday.  Motion by Limesand, second by West to approve the City Commission meeting calendar along with special date changes.  RCV= all aye, MC.


                Emergency Generator:   The City previously installed a generator transfer switch at the Rouzie Rec Center but we do not have a generator.  James visited with Barry Mason about purchasing the old hospital generator which is located in the basement.  Unfortunately, it would have to come out of the basement in pieces.  So there would be a cost to get it out and then the cost of generator. 

                There will be some more research done and then we will talk about it at the next meeting.

                NDLC Report:     NDLC bought the rights to a grant search program.  It will be available for use in January.  There is no cost to us to use it and it could be very beneficial. 

                Medical Marijuana was a topic at convention and they stated if we allow City employees to use it, we would lose all our federal funding, because it’s still an illegal drug. 

                HB 1178 (Radios):  The state has imposed a 911 fee on telephone bills in the amount of 50 cents that will be charged through July 2023 to help fund the new system.  It will cost millions at the state level to modernize the system.  At this time it is unknown what the city’s cost is going to be for this system. 


                With there being no changes made to the budget, the Commission voted to adopt the 2018 budget.  Motion by Limesand, second by Vail to adopt the final 2018 budget.  RCV= all aye, MC.


                Since the 2018 budget was adopted, and money was allocated for the BCDC for PACE, Flex PACE Interest Buy Downs and Micro Loan Funding and the Store Front Grant Program, Allen presented a resolution declaring so at the request of the BCDC office.  Motion by West, second by Limesand to approve Resolution # 2017-F-15 for PACE, Flex PACE, Interest Buy Downs, Micro Loan Funding and Store Front Grant funding.  RCV= all aye, MC.


                Cemetery Plotting Software:  Kulseth, an affiliate with Krebsbach-Kulseth Funeral Home and members of the Cemetery Board informed the Commission that they are in need of plotting software.  Currently everything is on recipe cards and they need to get a more modern system of tracking grave sites, unpurchased sites, and purchased but not filled sites.  

                James talked with the City of Garrison and the Auditor informed her they made an Excel spreadsheet that works well.  The Cemetery Board will talk with Garrison to see what their process is like.  James had also spoke with Black Mountain Software which the City uses and they gave a verbal proposal of cost to add the cemetery software that the Cemetery Board would be able to access via “The Cloud.”  Allen should be receiving a quote from Black Mountain soon on this software.  Unfortunately, there are yearly costs associated with this software as well as the initial purchase price. 

                Sue Swanson gave an update on future projects and progress made at the cemetery and Medora Stevenson spoke about the bookkeeping aspect.


               Applying for Liquor License:  Lorge is interested in purchasing the Crystal Bar which is contingent upon her getting a liquor license.  Due to the non-renewal of this bars liquor licenses, Lorge needs to go through the Conditional Use Permit process, which goes through the Zoning Board first and then the Commission will hear the request for the liquor license if the CUP is approved.

              Limesand stated he was informed that she was hoping to get the initial fee lowered and he told her the initial fee is not negotiable; they have not waived it or lowered it for anyone since its implementation.  The initial fee does two things: it protects the already established facilities from having a liquor establishment popping up on every street corner and it shows that the applicant is serious about being a permanent business.  Lorge agreed to fill out the applications for a CUP and start the process.


                Motion by Limesand, second by Shear to approve the bills and the 9/19/17 meeting minutes.  RCV= all aye, MC.  Motion by Limesand, second by Shear to adjourn the meeting at 6:11 pm.  RCV= all aye, MC.

City Commission Meeting Agenda

October 17, 2017


October 17, 2017 at 4:00 pm

Bowman City Hall, 101 1st St. NE


*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.


 4:00  -  4:30 PM                     Call Meeting to Order and Approval of Agenda

                                                Commissioners Review of Bills

                                                Dept. Head Reports/Engineering ( Mason, Hofland, Headley, and  Brosz)             

 4:30                                       Karla Germann- Table Top Exercise



Raffle Permit #23-90 Bowman Rotary

Raffle Permit #23-91 Catholic Daughters


Lower State Bonding Fund Request/Revise Resolution

Old SWHC Generator













Open Forum


Close of Meeting

  • Approval of Bills, 10/3/17 Minutes, September 2017 Financials.   
  • Next Meeting Date:  November 7, 2017 at 4:00 pm
  • Adjournment of Meeting

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.


2017 Bowman City Commission Meeting Dates


Meetings start at 4:00 PM at City Hall, unless otherwise stated!


January 5**                                                 July 6**

January 17*                                                 July 18


February 7                                                   August 1

February 21*                                              August 15


March 7                                                        September 5*

March 21                                                      September 19


April 4                                                            October 3

April 4-Equalization Mtg. 8:00 am          October 17

              April 18


May 2                                                             November 7

May 16                                                          November 21


June 6                                                            December 5

June 20                                                         December 19


2018 Budget Prep Meetings:  August 21 and 23 starting at 8:00 AM, lunch from 12:00 PM – 1:00 PM and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 AM.   August 30th will be an extra day if needed.


* The meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

** Normal meeting date was rescheduled.  

Lyn James

President of the City Commission

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND.  She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees.  She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board.  Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years.  She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club.  Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.

Darren Limesand


Ryan Shear

Street & Garbage Commissioner

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner

Darrell West

Police Commissioner


Darrell was born and raised in the Bowman area.  He graduated from Bowman High School and was honorably discharged from the ND National Guard.  He is married to Jessica West and they have six children:  Alexia, Addam, Quade, Mark, David and William.  He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner. 

During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health.  He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.