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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission

 

 

City Commission Minutes

June 16, 2020
4:00 pm

Minutes of the Regular City Commission Meeting held on June 16, 2020 at City Hall at 4:00 pm

Present:  Lyn James, Darren Limesand, Ryan Shear, Myron Vail, Benjamin Schaaf, Chief Headley, Peggy Allen, Bill Mason, Todd Hofland, Jerry Erickson, Jean Nudell, Debbie Bucholz, Kevin Bucholz, Janell Bagley, Robert Letson, Amanda Loughman, Josh Lindstrom, Braeden Wallenberg, Sue Swanson, Cal Klewin, Kristi Blaser, Emily Bostyan, Myron Olson, Trevor Bergerson, Dean Person, Dorothy Pearson, Leah Benz, Alan Peters, Larry Njos, and Teran Doerr.  Absent: None

President James called the meeting to order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC.

Checks: #12009 - 12040; Direct Deposit: $27,074.19; Voided Checks: None;  Bills:  Art Johnson $36.25, ND DEQ Environmental Training Center $20.00, A2Z Printing $225.00, Amanda Johnson $225.00, Austin Wanner $75.00, Bill Mason $131.40, Bowman Auto Parts $80.44, Bowman Glass $32.93, Bronson’s Marketplace $43.32, Cenex Fleetcard $3,635.04, Consolidated Telecom $1,300.00, Country Media $418.20, Coyle Electric $75.00, Dacotah Paper $44.72, Display Sales $268.00, EIDO Connect $416.50, Fallon County Treasurer $4,690.75, Hawkins, Inc. $960.26, Jim’s Repair $66.89, John Deere Financial $324.96, KPOK $190.00, ND Dept of Environmental Quality $58.26, Propoint Cooperative $87.50, Slope Electric $1,269.00, Southwest Business Machine $9.44, Southwest Healthcare Services $132,630.00, Taylor Wanner $525.00, Total Control $1,800.00, Verizon Wireless $407.29, Westlie Truck Center $79.04, Wild and Weiss Law Office $200.00, and Jenna Mrnak $1,800.00. 

HOFLAND:

            West River Clinic Cleanup:  On Sunday Shear received a call that West River Clinic needed dumpsters for the street cleanup of their building debris from a storm.  Due to the next impending storm that was supposed to hit Bowman with possible 80 mph winds, Shear decided we would get it cleaned up due to the liability of the debris causing more damage to other homes.  Shear, Knopp, T. Walby, A. Allen and P. Allen cleaned up the debris, along with help from a nearby resident.  McGee will put together a bill for equipment, labor, waste fees, and mileage and have Shear and James look at it before it is mailed out.

List Serve:  The Commission would like to know if any other towns have ordinances for disaster clean-up detailing who is responsible for cleaning up the debris.  Allen will check on list serve to see what other towns have for disasters.

MASON:

Dept. Head Report:  Nothing to Report.

CHIEF HEALDEY:

            Dept. Head Report:  There are still 5 or 6 properties that need to be mowed that are overgrown.    

            Dannhoff’s Resignation:  Sergeant Dannhoff submitted his resignation which James read stating his last day would be July 1, 2020.  Motion by Schaaf, second by Shear to accept the Dannhoff’s resignation.  RCV= all aye, MC.

ALLEN:

Election Results:  The County Election Canvassing Board met 6/15/20 at 10:00 am to verify the election results and open any absentee ballots that were postmarked by 6/8/20.  The votes cast for City positions were as follows:

Commission President (1 seat)

Lyn James - 327

Write In’s - 13

Commissioners (2 seats)

Myron “Tiger” Vail - 381

Ryan Shear - 340

Write-In - 5

Park Board (2 seats)

Ed Kvalle- 368

Write-in – Matthew Buchholz 7

Write-in – Megan Brown 5

Write-in - 16 various individuals

Measure #1 Minutes to be Published in Newspaper

Yes - 376

No - 27

There were 406 residents that cast their vote in this election vs. 572 in the 2018 City election.

            Cleaners Building:  We received an unsolicited quote from Total Control to take the asbestos out of the old Cleaners Building.  Allen emailed the ND DEQ to see if there were any other options for removing the roof so we wouldn’t have to pay for so much asbestos waste since their quote was for removing the asbestos containing tar and felt during the demolition which would make extra contaminated waste.  Allen has not heard back from them and the Commission wanted to wait on the removal until we hear an opinion from ND DEQ.

            Mrnak Tree Bill:  Mrnak’s had dead and diseased trees removed from their boulevard in 2018 and 2019 and submitted copies of her invoices for reimbursement.  Limesand looked at the trees and they are the City’s responsibility.  Motion by Limesand, second by Schaaf to reimburse Jenna and Brent Mrnak for the dead and diseased tree removal from their boulevard in the amount of $1,800.00.  RCV= all aye, MC.

CENSUS REQUEST:

            Training Location:  James was asked if she knew of a location for the Census to have a training center in Bowman.  Discussion was held on allowing them due to the importance of getting the census completed.  Motion by Limesand, second by Schaaf to make an exception for the Census to use City Hall as long as they sanitize the room after use.  RCV= all aye, MC.  They will have to work around any City Commission meetings.

MUSEUM -JEAN NUDELL

            2021 Budgeted Funds Request:        Jean gave an overview of the operations at the museum.  She stated that they are still thinking about connecting the two buildings but they had an unexpected expense that set things back.  They are requesting $25,500.00 for 2021.

VAIL:

            Boulevards:  Vail had Mendoza Plumbing look at the sprinkler system on the boulevards.  There were several bad sprinkler heads.  When they turned them on the water was shooting straight up in the air.  Mendoza found 2 sprinkler water mains broke, one by the 4U Motel and one further down the line.  Approximately 90% of the heads are inoperable.  Vail said Mendoza Plumbing has 4 hours of working on repairs, what does the Commission want him to do?  Vail will get a written quote from Mendoza Plumbing on the repairs that are needed and bring it to the next meeting. 

He also found a better grass to use that is from Fargo and it holds up to the salt from the winter months.  The sprinklers need to be repaired before we reseed the grass.

Park and Rec doesn’t want to mow two boulevards because they are all weeds and no grass.  

There are people that don’t like the idea of rock being placed in the boulevards.

KLEWIN:
            TRE Update:  Klewin gave an update why Highway 85 is Governor Burgum’s priority.  The Watford City to I-94 project is approved and will be completed as soon as they find the money to complete it.

Klewin gave the Commission an application for participation in the Virtual Congressional Office Visit Pool.  Klewin said you can sign up electronically and when the meetings become available, they will be notified. 

            2021 Budgeted Funds Request:  Klewin turned in an application for 2021 budgeted funds in the amount of $5,000.00.

CHAMBER OF COMMERCE- EMILY BOSTYAN:

            2021 Budgeted Funds Request:  The Chamber appreciates any funding the City can give them; they understand the revenue decline the City is facing.  Their budgeted request for 2021 is $1,700.00.

CEMETERY – SUE SWANSON

            2021 Budgeted Funds Request:  They have been working on signage, planting trees, trying to figure out how to get it computerized, etc.  They are requesting their 2 mills or $10,000.00 for 2021.  They are looking for another board member, Sherri Tiegen resigned.  Holly Pond and his granddaughters are doing the mowing.

            Swanson stated that on their financials, their savings are from estates that is ear marked only for capital projects.

SWHC –ROBERT LETSON AND JANEL BAGLEY:

            New CEO:  Letson started on 3/14/20 at SWHC, he has 35 years’ experience as a CEO in small rural hospitals such as Hazen, Beulah, in Alaska and southern states.  COVID-19 has kept them busy.

            City Sales Tax Request:  Bagley has presented a city sales tax request to replace their old out of date ultrasound machine.  The old one is 14 years old with windows XP as the operating system.  The new machine would cost $132,630.00.  Motion by Limesand, second by Shear to approve the city sales tax request for the new ultrasound machine in the amount of $132,630.00.  RCV= all aye, MC.

            Streetlights on Hwy 12:  Allen said there are still streetlights that are not working on Highway 12.  Motion by Limesand, second by Shear to have Coyle Electric look at all the streetlights on Hwy 12 and the frontage road that were part of the previous streetlight project.  RCV= all aye, MC.

GOLF COURSE – JOSH LINDSTROM:

            2021 Budgeted Funds Request:  Lindstrom stated that their memberships are up and their clubhouse is open 12 hours a day 7 days a week.  Their road still needs some repair. 

            They are requesting $21,250.00 for 2021 budgeted funds.

BCDC – TERAN DOERR:

            Future Planning:  Doerr gave an overview of the things that the BCDC office does and she asked the Commission to circle the top 5 things that they feel are the most important so she knows what to focus on when considering budget cuts.

Strategic Plan:  Our strategic plan is outdated and needs to be redone.  The cost of the strategic plan is $27,000.00, and their office is writing a grant to help cover the costs. 

CLOSE OF MEETING:

Next Meeting:  Organizational meeting on 6/23/20 at 4:00 pm.

Motion by Limesand, second by Schaaf to approve the bills and the 6/2/20 minutes.  RCV= all aye, MC.

President James Adjourned the meeting at 6:25 pm.

Minutes of the Organizational City Commission Meeting held on June 23, 2020 at City Hall at 4:00 PM.

Present:  Lyn James, Darren Limesand, Ryan Shear, Myron Vail, Benjamin Schaaf, Chief Headley, and Stacy McGee.  Absent: None

President James called the meeting order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC.

                Oath of Office:  The oath of office was taken by Lyn James (President), Myron Vail (City Commissioner) and Ryan Shear (City Commissioner).

                Organization of City Positions: 

Vice Chair = Darren Limesand

Financial Auditor = Peggy Allen

Utility Auditor = Stacy McGee

Co-Assessors = Dean Pearson and Jodi Freier

Water/Sewer Commissioner = Myron Vail

Garbage/Street/Vector/Landfill Commissioner = Ryan Shear

Financial Commissioner = Darren Limesand

Police Commissioner = Benjamin Schaaf

Library Board Member = Benjamin Schaaf

Attorney = Steve Wild

City Engineer = Brosz Engineering

Tree Board Member #1 = Darren Limesand

Tree Board Member #2 = Myron Vail

City Zoning/Renaissance Zoning Board Member:  Ryan Shear

County Zoning Board Member #1 = Ryan Shear

County Zoning Board Member #2 = Myron Vail

Tax and Tourism Board Member = Lyn James

Bowman County Development Corporation Board Member = Lyn James

Police Department – Police Chief Chuck Headley

Police Officers – Trevor Bergerson and Larry Fischer

Health Officer/Treasurer/Public Works Board (Per Attorney Steve Wild on 11/25/13, the City does not need a health officer, nor does he see a reason for a treasurer or board of public works.  We would refer to the Regional Health Officer which is “Custer Health District” in Mandan.)

        Motion by Limesand, second by Schaaf to approve all the appointed positions as stated.RCV= all aye, MC.

Order of Command for Emergencies or Disasters:  #1 Lyn James - President, #2 Darren Limesand – Vice-President, #3 Myron Vail, #4 Ryan Shear, and #5 Benjamin Schaaf.

Motion by Limesand, second by Vail to approve the order of command for emergencies and disasters.  RCV= all aye, MC.

CLOSE OF MEETING:

Next Meeting:  7/7/20 at 4:00 pm.

 

 

City Commission Meeting Agenda

July 07, 2020
4:00 PM

BOWMAN CITY COMMISSION MEETING AGENDA

Tuesday, July 7, 2020 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.

 4:00  -  4:05 pm                Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

                                                Commissioners Review of Bills

 4:05 – 4:30 pm                 Dept. Head Reports/Engineering (Hofland, Mason, Headley, and Brosz)  

 4:30 – 4:40 pm                 Sarah Snavely - Library 2021 Budget Request

 4:40 – 4:50 pm                 Kristi Blaser – Rock the Block Request

 4:50 – 5:00 pm                 Bill Fiegel – Grand Opening for Silver Dollar

 

ALLEN

COVID-19 Related Items

Casey Hande Renaissance Zone Project Completion

Cleaners Building Update

BCDC Gaming Authorizations

Auditor Bond Resolution #2020-B-12

 

JAMES:

Census Funding Request

 

VAIL:

Boulevard Quote

Open Forum

Close of Meeting

  • Approval of Bills, 6/16/20 Minutes, 6/23/20 Minutes and May 2020 Financials.
  • Next Meeting Date:   7/21/20 (Fireworks Public Hearing at 5:00 pm)
  • Adjournment of Meeting

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2019 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 3**                                                 July 2

January 15                                                   July 17**

                                                                        July 23, 25 & 29***          

 

February 5                                                   August 6

February 19                                                 August 20

 

March 5                                                        September 3*

March 19                                                      September 17

 

April 2                                                            October 3**

April 2 - Equalization Mtg. 3:30 pm      October 22**

                        April 16

 

May 7                                                             November 5

May 21                                                          November 19

 

June 4                                                            December 3

June 18                                                         December 30**

                       

            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

           

            ** Normal meeting date:  Date was rescheduled to this date. 

 

            *** 2019 Budget Prep Meetings:  July 23rd and 25th meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 29th will be an extra day if needed.            

Lyn James

President of the City Commission
701-523-6972
email

Lyn James is the owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND, and has been in business for 35 years.   She is passionate about her community and is currently serving her fifth term as President of the Bowman City Commission, after serving two terms as a City Commissioner.   Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, is the Chair of the Bowman Tax and Tourism Committee, and is a member of the Bowman Area Chamber of Commerce and Bowman Rotary Club.   She represents North Dakota cities as a member of the ND Peace Officers Standards and Training Board, as the Chair of the ND Economic Development Foundation Board of Directors, the Western Dakota Energy Association Executive Board, and the ND Workforce Development Council.   Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions.

701-523-3383          
ljames@ndsupernet.com

Darren Limesand



email

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner
701-523-3309
email

Benjamin (Benji) Schaaf

Police Commissioner

email

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.