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Commission

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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission

 

 

City Commission Minutes

July 03, 2018
4:00 pm

Minutes of the Regular City Commission meeting held on July 3, 2018 at City Hall at 4:00 PM.

Present:   Darren Limesand, Ryan Shear, Myron Vail, Benjamin Schaaf, Chuck Headley, Peggy Allen, Jon Brosz, Sasha Ruggles, Jerry Weisner, and Duane Hill. 

Absent: Lyn James

Vice Chair Limesand called the meeting to order at 4:00 pm.  Motion by Shear, second by Vail to approve the agenda as presented.  RCV= all aye, MC.

Checks: #10715-10739 & 10743-10744; Payroll Checks: none; Voided Checks: none ; Direct Deposit Salaries: $27,167.16;  Bills: Art Johnson $60.75, Advanced Business Methods $176.06, Bill Mason $20.00, Bowman Sales & Service $14.88, Brosz Engineering $20,852.50, Catherine Hedge $350.00, Coyle Electric $149.28, Dacotah paper $43.72, Dakota Dust-Tex $85.10, Dales Tire and Retreading $1,195.88, Hawkins, Inc. $325.00, High Plains Glass and Towing $397.24, James Wosepka $1,180.00, JR Civil $371,761.99, Loretta Olind $400.00, MDU $7,933.82, ND Dept. of Health $25.00, Newby’s Ace Hardware $105.27, NW Tire $21.85, Office of the State Auditor $165.00, One Call $10.80, Pro-Forms $863.12, Swanston equipment Corporation $5,200.00, VISA $71.08, and Wayne Sonsolla $93.00, Postmaster $376.60, and SWHC $129,588.00.

Tax and Tourism Checks:  #10740-10742

Tax and Tourism Bills:  BCDC $688.61, Bowman County Fair $3,966.65, and Little Missouri Saddle Club $100.00.

HOFLAND:

                Dept. Head Report:  Not Present

MASON:

                Dept. Head Report:  Not Present

CHIEF HEADLEY:

                Dept. Head Report:  Chief Headley presented the 2018 Biannual Police Department Report.

ALLEN:

Pioneer Trails Museum Letter of Support:  Allen presented a letter of support on behalf of the City for the Pioneer Trails Museum being nominated for an award.  Motion by Schaaf, second by Shear to approve the letter of support being signed for the Pioneer Trails Museum.   RCV = all aye, MC. 

Multi Hazard Mitigation Letter of Commitment:  Allen presented a letter of commitment to be a part of the County Multi Hazard Mitigation program.  Motion by Shear, second by Vail to approve signing the Multi Hazard Mitigation letter of commitment.  RCV= all aye, MC.

BROSZ

Chip Seal Project:   Brosz presented the contracts for the chip seal project.  Astech could start as early as Monday.  Brosz asked them to hold off on starting before the fair parade, but they may not be able work around Summerfest activities.  Astech will give 48-hour notice of starting a street.  The notice will also go out on Facebook, the radio and they will knock on doors for where they are chip sealing.  They are starting on the County’s projects on Thursday and that will last a few days.  Motion by Vail, second by Shear to approve signing the agreement for chip sealing with Asphalt Surface Technologies Corporation in the amounts of $186,726.00 for Base Bid, $28,236.75, for Alt. A, and $17,821.00 for Alt. B.   RCV= all aye, MC.

Gateway Industrial Park Pay Application and Change Order:   Brosz presented pay application #1 with change order #1 for approval.  Two Sundays ago, the lift station was backing up from water, the  rain went into the sewer and to the lift station.  They wanted to replace the channel that normally held back the water, but it was too wet.  Eventually they did put the channel back in, it’s really rough because it was so wet, but it will be smoothed out when its drier. 

Motion by Shear, second by Schaaf to approve pay application #1 and change order #1.  $371,761.99.  RCV= all aye, MC.

Brosz applied for a DOT permit to relocate an approach and utilities.  A traffic study was required and completed.  DOT will cover the repair or replacement of the stop signs on to the highway and the yield sings on the frontage road will be the cities responsibility.

Brosz said he will take 2 commissioners at a time to drive through the Gateway Industrial Park project.  The Commissioners just need to call Brosz to set it up. 

ND DOT Cost Participation and Maintenance Agreement:  Brosz presented the agreement for approval.  Motion by Shear, second by Schaaf to sign the maintenance agreement for the ND DOT and the interim work on the right of way.  RCV= all aye, MC.

Water Tower Repairs:  Allen gave the Commissioners a copy of a quote for repairs on the east water tower roof exterior and top 5’ of exterior walls that is required to be repaired by the ND DOH.   There should be a 50 to 75 years life expectancy for the cover.  No decision was made.

BOWMAN FIRE DEPARTMENT

2019 Budget Request:  Brosz presented the Bowman Fire Department budget request for 2019 in the amount of $26,775.00 for budgeted funds and $6,800.00 for insurance which is the same as last year.

CAR CLUB - DUANE HILL

Car Club Show:  Hill requested to close off the streets around the Bowman City Park which are 2nd Ave SW and 1st St. SW for the car show during Summerfest during the hours of 7:30 am to 4:00 pm.  Headley says it’s never been a problem and Hofland will put no parking signs out the night before and use barricades to block it off.  It’s their 30th annual car show.  Motion by Vail, second by Shear to block off 2nd Ave SW and 1st Street SW streets.  RCV= all aye, MC.

SWHC CITY SALES TAX REQUEST

I.T. Updates:  Weisner requested several IT updates and needs city sales tax funds to replace outdated computers.  Weisner requested funds for the following:  visiting nurses computer system $6,000.00, Meaningful Use State 3 Electronic Health record program $59,600.00, rural health clinic $15,988.00, desktop computers $30,000, and health systems policies $18,000.00 for a total request of $129,588.00. 

Motion by Vail, second by Shear to issue $129,588.00 in City Sales Tax to Southwest Healthcare Services for the requested computer and software updates.  RCV= all aye, MC.  Finances are going well and they are cash flowing positively.

CLOSE OF MEETING

Motion by Vail, second by Schaaf to approve the bills, 6/19/18 and 6/23/18 meeting minutes and May 2018 Financials.  RCV= all aye, MC.

Next meeting will be:  July 17, 2018

Motion by vail, second by Schaaf to adjourn the meeting at 4:55 pm.  RCV= all aye, MC.

 

City Commission Meeting Agenda

July 17, 2018
4:00 PM

BOWMAN CITY COMMISSION MEETING AGENDA

July 17, 2018 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.

 

 4:00  -  4:30 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

                                                Commissioners Review of Bills

                                                Dept. Head Reports/Engineering (Mason, Hofland, Headley, and Brosz)  

 4:30  -  4:45 PM               BCDC – Teran Doerr 2019 Budget Consideration

   4:45  -                              Steve Beylund – Discuss possible landfill on his property

 

 

ALLEN

Renaissance Zone Application – Tiger Electric LLC

Dead and Diseased Tree Removal Quote/License

Emergency Siren – Discussion on getting it set up

Consideration of Possible 2019 Budget Items

Open Forum

Close of Meeting

  • Approval of Bills, 7/3/18 Minutes, and June 2018 Financials.   
  • Next Meeting Date:  Budget Meetings July 24, 26 and possibly 31, 2018
  • Adjournment of Meeting

 

 

Notice of Preliminary 2019 Budget Meetings for The City of Bowman

 

            The preliminary budget meetings for the City of Bowman are being held on July 24, 26, and 31 (if needed) from 8:00 am to 4:00 pm at City Hall.  These meetings are for the sole purpose of discussion and preparation of the 2019 Preliminary Budget.  Although these meetings are open to the public, discussion will be limited only to the City Commission and City Staff, County Auditor and County Tax Assessor or other taxing entities within Bowman County or a representative of any organization requesting 2019 funding should more information be needed from said organization.  The 2019 Preliminary Budget will be adopted on 8/6/18.  The public hearing and final adoption of the 2019 budget will be on 10/2/18 at 4:30 pm.  Any tax payer of the City of Bowman may address comments or questions at that time.

 

 

 

AGENDA FOR SPECIAL COMMISSION MEETING FOR

PRELIMINARY BUDGET PURPOSES

July 24, 26, and 31, 8:00 AM

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics other than for budgeting purposes will be discussed.

Tuesday,  July 24, 2018

  

  8:00 am - 4:00 pm          Department Budgets and General Fund

  8:00 am  -  9:00 am       Bill Mason - Water and Sewer Dept. Budget

  9:00 am  -  9:30 am       Chief Headley – Police Department

  9:30 am - 11:00 am       Todd Hofland – Street, Garbage, Vector and Landfill

11:00 am - 12:00 pm       Auditors Budget, Municipal Judges Budget and General Fund

12:00 pm -   1:00 pm       Lunch Break

  1:00 pm -                         Reconvene

Thursday, July 26, 2018

8:00 am - 4:00 pm          General Fund and Savings Funds

8:30 am – 9:00 pm          Zoning Budget

12:00 pm - 1:00 pm         Lunch Break

  1:00 pm                         Reconvene

Tuesday, July 31, 2018 (If Necessary)

8:00 am - 12:00 pm         Review Budget; Correct and/or Change line items

Each day the meeting will recess at the end of reviewing a “section” of the budget, and will reconvene at 8:00 am at the next scheduled date.  The preliminary budget will be accepted on August 6, 2018 at 4:30 pm.  And the public hearing to adopt the final budget will be October 2, 2018 at 4:30 pm.

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2018 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 4**                                                 July 3

January 16*                                                 July 17

                                                                    July 24, 26 & 31***         

 

February 6                                                   August 6**

February 20*                                                August 21

 

March 6                                                        September 4*

March 20                                                      September 18

 

April 3                                                            October 2

April 3 - Equalization Mtg. 3:30 pm              October 16

             April 17

 

May 1                                                               November 5**

May 14**                                                     November 20

 

June 5                                                              December 4

June 19                                                            December 18

             June 26

            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

           

            ** Normal meeting date:  Date was rescheduled to this date. 

 

            *** 2018 Budget Prep Meetings:  July 24th and 26th  meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and  will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 31st will be an extra day if needed.

 

Lyn James

President of the City Commission
701-523-6972
email

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND.  She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees.  She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board.  Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years.  She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club.  Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.

Darren Limesand



email

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner
701-523-3309
email

Benjamin (Benji) Schaaf

Police Commissioner

email

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.