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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission

 

 

City Commission Minutes

August 01, 2017
4:00 pm

   

Minutes of the Regular City Commission meeting held on August 1, 2017 at City Hall at 4:00 PM.

                Present:  Lyn James, Darren Limesand, Ryan Shear, Darrell West, Myron Vail, Ross Dannhoff, Peggy Allen, Bill Mason, Todd Hofland, Cheryl Ryan, Stacy McGee, Josh Lindstrom, Kevin Bucholz, Debbie Bucholz, Jean Nudell, Dorothy Pearson, Myron Olson, Larry Njos, Terry Sarsland, Emily Bostyan, Jean Tennant, Andrew Weiss, Gary Brennan, Roger Walter, Channel Walby, Chris Peterson, John Osse, Duane Bowman, Darwin Wilke, and Ross Dannhoff.   Absent: None

President James called the meeting to order at 4:00 pm.  Motion by West, second by Shear to approve the agenda as presented.  RCV= all aye, MC.

                Checks: #10056-10083; 10092-10093; Voided Checks: None, Direct Deposit: $25,804.45; Bills:  Art Johnson $74.25, Advanced Business Methods $215.08, Bill Mason $179.00, Bowman Chamber of Commerce $1,700.00, Bowman Park and Rec $10,151.23, Bowman Sales and Service $327.10, Brosz Engineering $9,855.00, Catherine Hedge $800.00, Coyle Electric $384.78, Diamond Vogel Paints $843.55, Fidelity Security Life $107.33, Hawkins $1,532.18, Lucky’s Liquor $2,675.00, MDU $9,113.95, Newby’s Ace Hardware $198.63, Prairie Mt. Elec. $1,014.73, Randy’s Welding $5.10, S & T Plumbing $84.63, Sadowsky and Wild $160.00, Southwest Healthcare Services $119.00, Stinchfield Plumbing $34.26, USA Blue Book $149.55, Valli Info Systems $25.00, VISA $19.80, Western Dakota Energy Assoc. $4,000.00, Western Frontier Insurance Agency $21.00, WEX Bank $1,915.30, Woodley Construction $36.99, Bowman Park and Rec $12,096.00, and Southwest Healthcare $159,800.00.

                Tax and Tourisms Committee Check #10084 – 1009 

                Tax and Tourism Committee Bills:  Bowman County Development Corp. $10,365.24, Bowman County Emergency Mgmt. $300.00, Bowman Parks and Rec. $600.00, City Of Amidon $500.00, City of Rhame $500.00, Dakota Territory Car Show $1,500.00, ND Stockman’s Association $500.00, and Twin Butte Motocross $794.50.

HOFLAND:

                Dept. Head Report:  The street crew is trying to get all the street lines and curbs painted before school starts.  DOT said they have been painting the lines on Highway 85 through town but it is the City’s responsibility.  If they are in our area they will do it, otherwise it’s the City’s responsibility.

MASON:

                Dept. Head Report:  JK Excavation is working by the railroad tracks on a service line that was part of the Main St. Water Main Project.

DANNHOFF:

                Dept. Head Report:  Dannhoff stated that the PD is working on ordinance compliance such as grass violations and house numbering.  Every business and residence is required to be numbered. Currently the PD is focusing mostly on traffic because of the Sturgis Rally.     

                New Stop Sign by School:  The PD will monitor and enforce the new stop sign at the intersection of 3rd St SW and 8th Ave SW (by the school) before, after and during evening activities. 

ALLEN:

                Raffle Permits:  Allen presented two raffle permits for approval.  Motion by West, second by Shear to approve raffle permit #23-82 for St. Charles Catholic Church and permits #23-83 and #23-84 for the Bowman Lions Club.  RCV= all aye, MC.

                Municipal Hwy. Transfer Request:  Allen requested to transfer $5,000.00 of the salary shortfall funds from the General Fund to the Municipal Highway Fund.  Motion by Limesand, second by West to approve the transfer from General Fund # 1000 to #2010 Municipal Highway in the amount of $5,000.00.  RCV= all aye, MC.

MCGEE:

                Flex Comp Plan:  Wosepka reviewed the Flex Comp Plan and noted that it was stated incorrectly that the City did “NOT” offer the premium conversion as a pre-tax break benefit when it has been the normal practice.  McGee asked to omit the word NOT to correct it.  Motion by Limesand, second by West to change the Flex Comp Plan to allow Flex Comp to be a pretax benefit.  RCV= all aye, MC.

WOSEPKA 2016 FINANCIAL AUDIT

                Jim Wosepka reviewed the MD & A and financial statement for 2016 with the Commission.  Motion by West, second by Limesand to approve the 2016 audit report and give approval for Wosepka to mail into the state.  RCV= all aye, MC.

GOLF COURSE- JOSH LINDSTROM

                Request for Budgeted Funds for 2018:  Lindstrom handed out the financials for the Sweetwater Golf Course.  He stated they are trying to get new events out there to generate more income.  The economy has taken a toll on their income.  Melissa and Josh Lindstrom are donating their time to manage it currently.  They are requesting $21,250.00 for 2018 which is the same as they requested for 2017.

PIONEER TRAILS MUSEUM – Nudell and Bucholz

                2018 Budget Request:  Jean Nudell went over the current changes and updates at the museum.  They request are requesting consideration of $25,500.00 in funds for 2018. 

EMILY BOSYAN CHAMBER OF COMMERCE

                2018 Budget Request:  Bostyan requested $1,700.00 in funds to be budgeted for the Bowman Chamber of Commerce for 2018. 

                2017 Budgeted Funds Request:  Bostyan requested their 2017 budgeted funds.  Motion by Limesand, second by West to approve the release of the 2017 budgeted funds in the amount of $1,700.00.  RCV= all aye, MC.

LIQUOR ORDINANCE PUBLIC HEARING

                2nd Reading of 2017-2 (MC) Chapter 8:   There was some discussion held on the changes made to the ordinance and then then Ryan read the 2nd reading of the ordinance.  Two event permits were added:  Alcohol Limited Event Permit and Remote Alcohol Service Permit.  Motion by Limesand, second by Shear to pass Ordinance 2017-2 (MC) Alcohol Ordinance Chapter 8, Article 6 which established new and amended existing language.  RCV= all aye, MC.

                Lucky’s Liquor License Reclassification:  After the revisions of the liquor ordinance were adopted, the Commission needed to revisit the liquor license classification for Lucky’s Liquor.  Their license would change from a Class I to a Class III which would mean that they would receive a refund in the amount of $2,675.00 for the initial fee and annual fee.  Motion by Limesand, second by West to approve the refund in the amount of $2,675.00 to Lucky’s Liquor for the reclassification of their liquor license, changing the classification from a Class I to Class III.  RCV= all aye, MC.

BOWMAN PARK AND REC

                Pool Valve Repair:  Walby is requesting funds to fix the pool.  There are valves that have been leaking for some time and they have to dig up the concrete to reach them.  They want to build a manhole so they don’t have to dig up the concrete again if there are issues.  They requested a quote from Associated Pools to replace 5 valves.  The quote is $39,300.00 and they are asking for 50% ($19,580.00) of the quote from the City.  The County gave 40% ($15,744.00) and they are going to ask tax and tourism for 20% ($7,860.00).  They want to do these repairs in this fall and Associated Pools has time to do the repairs.  James asked what Park and Rec was going to put in to this project and Walby stated they normally put 5% ($3,600.00) of the quote into these types of things. 

                Motion by Limesand, second by Vail to use the SUR Fund to pay $12,096.00 to Bowman Park and Rec for 5 valves to be repaired.  The City will budget to repay the City SUR Fund during the 2018 budget process.  RCV= all aye, MC.

CHRIS PETERSON:

                Freshman Impact:  Peterson explained the freshman impact program to the Commissioners and asked for volunteers for the day and funds to help feed the 120 students.  The all-day event will be on Septembers 13th for freshmen only and 5 other schools will attend with about 120 students total.  There will be interactive activities showing them the legal and life consciences for the decisions they make.  James asked her how much money she needed and she didn’t have a dollar figure.  Peterson will come back to the next meeting with a figure of what funds are needed and will visit with Headley about using the Alcohol Awareness funds.

SOUTHWEST HEALTHCARE

                Request for City Sales Funds:  John Osse, acting CEO for Southwest Healthcare requested city sales tax funds to release Dr. Feller from his contract with the temporary physician company that he works for.  They need $200,000.00 and requested available funding out of the city sales tax fund.  Motion by Limesand, second by Shear to release the city sales tax funds in the amount of $159,800.00 to Southwest Healthcare for a contract placement fee for Dr. Feller.  RCV= all aye, except West abstained. 

                Motion by Shear, second to West to approve the bills and the 7/18/17 minutes.  RCV= all aye, MC.   Motion by Vail, second by Limesand to adjourn the meeting at 6:30.  RCV= all aye, MC.

City Commission Meeting Agenda

August 15, 2017
4:00

AGENDA FOR SPECIAL COMMISSION MEETING FOR

PRELIMINARY BUDGET PURPOSES

August 21, 23, & 30, 2017, 8:00 AM

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics other than for budgeting purposes will be discussed.

 

Monday, August 21, 2017

 

  8:00 am  - 4:00 pm          Department Budgets and General Fund

  8:00 am  -  9:00 am         Bill Mason - Water and Sewer Dept. Budget

  9:00 am  -  9:30 am         Chief Headley – Police Department

  9:30 am - 11:00 am         Todd Hofland – Street, Garbage, Vector and Landfill

11:00 am - 12:00 pm        Auditors Budget, Municipal Judges Budget and General Fund

12:00 pm -   1:00 pm        Lunch Break

  1:00 pm -                         Reconvene

Wednesday, August 23, 2017

 

8:00 am - 4:00 pm            General Fund and Savings Funds

 8:30 am – 9:00 pm           Zoning Budget

12:00 pm - 1:00 pm          Lunch Break

  1:00 pm                           Reconvene

 

Wednesday, August 30, 2017 (If Necessary)

 

8:00 am - 12:00 pm          Review Budget; Correct and/or Change line items

 

 

Each day the meeting will recess at the end of reviewing a “section” of the budget, and will reconvene at 8:00 am at the next scheduled date.  The preliminary budget will be accepted on Tuesday, 9/5/17 at 

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

 

2017 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 5**                                                 July 6**

January 17*                                                 July 18

 

February 7                                                   August 1

February 21*                                              August 15

 

March 7                                                        September 5*

March 21                                                      September 19

 

April 4                                                            October 3

April 4-Equalization Mtg. 8:00 am          October 17

              April 18

 

May 2                                                             November 7

May 16                                                          November 21

 

June 6                                                            December 5

June 20                                                         December 19

 

2018 Budget Prep Meetings:  August 21 and 23 starting at 8:00 AM, lunch from 12:00 PM – 1:00 PM and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 AM.   August 30th will be an extra day if needed.

 

* The meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

** Normal meeting date was rescheduled.  

Lyn James

President of the City Commission
701-523-6972
email

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND.  She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees.  She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board.  Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years.  She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce and Bowman Rotary Club.  Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law and three grandchildren.

Darren Limesand



email

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner
701-523-3309
email

Darrell West

Police Commissioner

email

Darrell was born and raised in the Bowman area.  He graduated from Bowman High School and was honorably discharged from the ND National Guard.  He is married to Jessica West and they have six children:  Alexia, Addam, Quade, Mark, David and William.  He has achieved an AAS degree in Law Enforcement Technology and is currently the Bowman City Police Commissioner. 

During Darrell's time off he volunteers with the Bowman County Emergency Operations Center and is a Public Health Emergency Volunteer/Medical Reserves Corp with the ND Dept. of Health.  He is a member of the Southwest Disaster Behavioral Health Coalition as well as a member of the Bowman County Rural Ambulance District Board. Darrell currently works as a full time Advanced EMT with the Bowman County Rural Ambulance District and is the Safety/Decon Officer for Southwest Healthcare Services.