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Commission

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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission

 

 

City Commission Minutes

October 22, 2019
4:00 pm

Minutes of the Regular City Commission meeting held on October 22, 2019 at City Hall at 4:00 PM.

Present:  Lyn James, Darren Limesand, Ryan Shear, Myron Vail, Benjamin Schaaf, Chuck Headley, Peggy Allen, Bill Mason, Todd Hofland, Cal Klewin, Jon Brosz, and Billy Doerr.  Absent:  None

President James called the meeting order at 4:00 pm.  Allen would like to request to add a telephone easement to the agenda and James would like to add a Denbury report.  Motion by Shear, second by Schaaf to approve the agenda as presented.  RCV= all aye, MC.

Checks: 11587 – 11617;  Direct Deposit: $27,239.66; Voided Checks: None; Salary Check #103301; Salaries: $60.03; Bills:  Art Johnson $7.25, A2Z Printing $241.94, Bowman Auto Parts $32.49, Carmel’s Cleaners $87.12, Cenex Fleetcard $4,061.19, Consolidated Telecom $1,260.15, Country Media $613.78, Dean Law $100.00, Fallon County Treasurer $4,458.25, Hawkins $630.78, Heick’s Services $175.00, John Deere Financial $10.88, Lexis Nexis $288.61, Lyn James $196.04, MDU $24,415.44, Michael Todd $2,947.82, ND Dept of Health $58.26, Northside Truck and Auto $685.83, Professional Auto Body $425.12, ProPoint Cooperative $127.54, S & T Plumbing $1,346.84, Sewer Equipment $55.28, Slope Electric $1,248.00, Southwest Business Machine $279.12, St. Paul Works $73.35, Team Laboratory $712.00, Valli Info Systems $25.00, Verizon Wireless $410.65, VISA $1,206.93, Wild and Weiss Law Office $520.00, and Woodley Construction $224.25.

BROSZ:

Striping:  Brosz presented a striping quote from West River Striping to do striping for the school, business park and a few areas that were chip sealed.  The school’s portion will be reimbursed to the City.

The quote breakdown is as follows:  $6,643.30 business park, Chip Seal project $3,469.50, and School Parking lot $5,962.75 = $16,075.55

Motion by Shear, second by Schaaf to approve striping site 1, 2, and 3 from West River Striping Company in the amount of $16,075.55 as presented.  RCV= all aye, MC.

HOFLAND:

Dept. Head Report:  The crews have been sweeping up streets and the blade for side by side came in.

MASON:

Dept. Head Report:  Getting ready for winter, winterizing.

CHIEF HEADLEY:

                Dept. Head Report:  Nothing to report. 

Cleaners Building:  The process server has had the papers to serve to the Cleaners building owner for 10 days and he hasn’t served them yet.  The papers should be served by end of week.

MCGEE:

                Sewer Rate:  The computer software was previously set up to take an average of water usage from two years ago to create a sewer charge.  McGee and Mason are trying to come up with a solution to make the charge be more accurate and will come back with ideas at the next meeting.

Computer Updates:  Tanner Fox has installed Office 365 and One Drive on the computers.

Backup:  The accounting and utility software is currently backed up through Morrison-Maierle (image-based backup), but Black Mountain has the Cloud which can be accessed from anywhere.  This fee for back up is $2,580.00 (yearly).  Motion by Limesand, second by Schaaf to move our backup with Black Mountain effective as soon as feasible.  RCV= all aye, MC. 

Credit Card Acceptance:  McGee talked to the KK Bold about adding a credit card payment tab to the City of Bowman website and KK Bold will charge approximately $100.00.  KK Bold will work directly with the credit card company.  There will be a cost of approximately $400.00 for the credit card reader to use in City Hall.  Motion by Limesand, second by Shear to move forward with putting the credit card service online and getting a card reader.  RCV= all aye, MC.

 

BILL DOERR:

                Sidewalks:  Doerr expressed his concern for there being no sidewalks on the northside of the tennis courts by the Bowman County High School and would like to have that area considered for a City sidewalk project.  The Commission felt it was a good project and will add it to the list of projects we hope to complete.

RENAISSANCE ZONE PROJECT: CASEY HANDE

Application Approval:  Hande purchased a property located on Main Street in the Renaissance Zone located at 112 South Main Street, Lot 9-12, Block 18 of the Original Township and is applying for a “purchase with major renovations” project.  He is planning on remodeling and making it into a professional office building with an approximate opening planned for February 1, 2020.  Allen explained to Hande that he needs approval from the State Dept. of Commerce before proceeding.  His goal is to get tree trimmers in and cut down what needs to go and landscape the property.  He is anticipating creating jobs by hiring summer help.  Allen informed the Commission that the Renaissance Board met and approved his application today.  Motion by Shear, second by Schaaf to approve the “purchase with major improvements” Renaissance Zone application for Casey Hande.  RCV= all aye, MC.

BILL FEIGEL – LIQUOR LICENSE APPLICATION

                Class I Liquor License Transfer:  Feigel would like to purchase Has Been’s Bar and transfer the current liquor license.  His initial fee would be $5,000.00, plus two months of the liquor license fee.  He plans to take over the bar on November 25, 2019.  The license is through an LLC which is called J and B Enterprise, LLC doing business as “My Buddy’s Place.”  Motion by Limesand, second by Schaaf to approve the Class I Liquor License transfer application for Bill Feigel subject to the purchase of Has Been’s taking place as the current license is attached to the business location.  RCV= all aye, MC.

ALLEN:

External Auditor:   Allen presented costs for a new external auditor since ours retired from working for municipalities.  Allen contacted the Beach Auditor for price comparison because they are roughly the same size and had already contacted the three auditors that were suggested by our retiring auditor.  Allen asked the lowest which was Schmitz-Holmstrom, LLP for a quote and they gave a single year audit quote in the amount of $9,000.00 and a three-year audit quote for 2019 $8,000.00, 2020 $8,400.00, and 2021 $8,800.00.  The Commission asked for the auditor to get references.

2020 Meeting Dates:  Allen presented the 2020 City Commission Meeting dates with a few changes and the Commission approved the dates.

Telephone Line Easement:  Allen presented a telephone company right-of-way easement for fiber optic cable to be trenched in on the land located near the old landfill.  Motion by Limesand, second by Vail to approve the telephone right-of-way easement for Township 131 North, Range 102 West, 5th PM, Section 16:  E1/2NE1/4.  RCV= all aye, MC.

JAMES:

Report on 22nd Annual Ports to Plains Meeting:  James and Klewin gave a report on the 22nd Annual Ports to Plains Meeting. 

Strategic Plan:  Doerr is working on a grant to help pay for the update of our strategic plan.

ND DOT Right of Way Agreement:  The Tax and Tourism board would like to put banners on Highway 85 for a few events.  ND DOT approved it but they are requesting an agreement be signed and we must meet the appropriate insurance amounts.  Allen verified that we currently have the insurance they are requesting.

There will be a limited time that the banners can be up. 

Motion by Schaaf, second by Vail to approve of James signing the ND DOT right away agreement for banner placement on Highway 85, Contract #70191308.  RCV= all aye, MC.

Denbury:  James attended an oil meeting and received information from Denbury regarding how much oil they are planning on recovering and she shared it with the Commission.

CLOSE OF MEETING:

Motion by Limesand, second by Schaaf to approve the bills, 10/3/19 Meeting Minutes, and the 2019 September Financials.  RCV= all aye, MC

Next Meeting Date:  November 5, 2019

The meeting was adjourned by President James at 5:35 pm.

Minutes of the SPECIAL City Commission meeting held on October 25, 2019 at City Hall at 12:00 PM.

Present:  Lyn James, Darren Limesand, Ryan Shear, Myron Vail, Benjamin Schaaf, Peggy Allen, Todd Hofland, and Aaron Allen.  Absent:  None

President James called the meeting order at 12:00 pm.  This special meeting was called due to the 2008 Volvo garbage truck breakdown.

SHEAR:

2008 Volvo Garbage Truck:  The 2008 Volvo garbage truck hasn’t left the shop in 3 weeks due to constant breakdowns.  The bushings have gone out and they have put in several air bags, had it balanced, and the air bags keep blowing out.

If we did repairs on the Volvo it’s still only worth about $20,000.00 to $30,000.00.  Greg at Northland Truck Sales knows a guy that runs Volvo trucks that may be interested in purchasing our Volvo and Greg Krutsinger will get the information to Ryan Shear on whom to contact. 

The City Commission is not interested in making the repairs on the 2008 Volvo due to the age of the truck.

Purchase of Garbage Truck:  Shear received a quote from Northland Truck Sales in the amount of $189,500.00 for a 2019 Freightliner M2 106 Chassis with a New Way 25 yd Cobra Magnum Rear Load Body with a cart tipper.  Allen informed the commission that this is considered an emergency purchase due to need of a garbage truck and the expensive repairs of the incapacitated truck are not feasible due to the value of the truck, age, miles, hours, and condition.  Therefore, the City is not required to seek public bids.             

Garbage Truck Purchase Funds:  Allen presented where the funds could be drawn from for the purchase of the garbage truck as follows:  #6085 Garbage Truck Equipment Fund $55,955.65, #6080 2019 Budgeted Transfer $19,400.00, #6080 Garbage Fund $50,000.00 and #6040 Sur Fund $64,144.35. The portion being borrowed from the SUR Fund ($64,144.35) will get repaid.

Allen presented budget amendments and transfers for the Commission’s approval.

Motion by Vail, second by Shear to purchase the 2019 Freightliner M2 106 Chassis with New Way 25-yard Cobra Magnum Rear load Body from Northland Truck Sales in the amount of $189,500.00 and funded as presented by the Auditor.  RCV= all aye, MC.

Motion by Limesand, second by Schaaf to approve the budget amendments, transfers and the 3-year payback from the garbage fund to the SUR fund.  RCV= all aye, MC.

SUR FUND LOAN:  The loan in the amount of $64,144.35 will be repaid in 3 years in the amount of $21,381.45 each year.

President James adjourned the meeting at 12:19 PM.

 

 

 

 

City Commission Meeting Agenda

November 05, 2019
4:00 PM

BOWMAN CITY COMMISSION SPECIAL MEETING AGENDA

Tuesday, November 5, 2019 at 4:00 pm

Bowman City Hall, 101 1st St. NE

 

*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.

 

 4:00  -  4:30 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

                                                Commissioners Review of Bills

                                                Dept. Head Reports/Engineering (McGee – Garbage Dept., Headley, and Brosz)  

 4:30 – 4:40 PM                Teran Doerr – Main Space Funds and PACE Funds

 4:40                                       Becky Brooks – Frontier Travel Center – Boring into drainage ditch

AUDITOR

External Auditor

Park and Rec City Sales Tax Requests

Renaissance Zone Application

JAMES

Discussion on Highway Projects

Vaping Ordinance

Open Forum

Close of Meeting

  • Approval of Bills, October 22, 2019 Meeting Minutes, and Special Meeting Minutes October 25, 2019.
  • Next Meeting Date:   November 19, 2019
  • Adjournment of Meeting

 

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2019 Bowman City Commission Meeting Dates

 

Meetings start at 4:00 PM at City Hall, unless otherwise stated!

 

January 3**                                                 July 2

January 15                                                   July 17**

                                                                        July 23, 25 & 29***          

 

February 5                                                   August 6

February 19                                                 August 20

 

March 5                                                        September 3*

March 19                                                      September 17

 

April 2                                                            October 3**

April 2 - Equalization Mtg. 3:30 pm      October 22**

                        April 16

 

May 7                                                             November 5

May 21                                                          November 19

 

June 4                                                            December 3

June 18                                                         December 30**

                       

            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.

           

            ** Normal meeting date:  Date was rescheduled to this date. 

 

            *** 2019 Budget Prep Meetings:  July 23rd and 25th meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 29th will be an extra day if needed.            

Lyn James

President of the City Commission
701-523-6972
email

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce, and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law, and three grandchildren.

Darren Limesand



email

Ryan Shear

Street & Garbage Commissioner
701-440-0222
email

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner
701-523-3309
email

Benjamin (Benji) Schaaf

Police Commissioner

email

Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.