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PHONE: (701) 523-3309
FAX: (701) 523-5716

101 1st ST NE
PO Box 12
Bowman, ND 58623

Bowman City Commission



City Commission Minutes

September 04, 2018
4:00 pm

Minutes of the Regular City Commission meeting held on September 4, 2018 at City Hall at 4:00 PM.

Present:  Lyn James, Darren Limesand, Ryan Shear, Myron Vail, Benjamin Schaaf, Larry Fischer, Peggy Allen, Bill Mason, Todd Hofland, Dan Peterson, Aaron Allen, John Henderson, and Teran Doerr.   Absent: None

President James called the meeting to order at 4:00 pm.  Motion by Shear, second by Schaaf to approve the agenda.  RCV= all aye, MC.

Checks: #10828 – 10853; Direct Deposit: $27,891.35; Voided Checks: #10847, Salary Check # 103293;  Salaries: $220.10;  Bills:  Art Johnson $74.25, Postmaster $378.35, Bowman Auto Parts $37.96, Bowman Cemetery Association $490.07, BCDC $1,195.32, Bowman Sales and Service $31.32, Brosz Engineering $17,795.00, Catherine Hedge $350.00, Dacotah Paper $491.29, Dakota Dust-Tex $85.10, Dakota Western Bank $215.68, Ferguson Waterworks $1,310.09, Gary’s Jack and Jill $4.99, KPOK $20.00, MDU $8,821.76, Newby’s Ace Hardware $25.96, Protection Systems $475.00, SW Auto Supply $248.04, Valli Info Systems $253.00, Wilson Construction $230,525.67, Woodley Construction $131.39, and CNHI Capitol $353.95.

                Tax and Tourism Checks: #10850-10852

Tax and Tourism Bills:  Bowman Chamber of Commerce $3,500.00, BCDC $453.02, Rhame Motor Sports Club $500.00.


Dept. Head Report:  The week of September 17-21 will be fall wood cleanup for wood and branches only.  After the landfill attendant leaves for the season on the 29th, dumping will be by appointment only.  The landfill attendant will be at the landfill the Saturday of fall cleanup week.

Striping Main St. Center Traffic Line:  Brosz received two quotes for striping the Main Street center traffic line.  Quotes were:  Dallman Services Co. for $1,844.40 and Traffic Safety Services, Inc. for $4,977.60.  Motion by Limesand, second by Shear to approve Dallman Services quote for $1,844.40 to be paid for out of the street fund.  RCV= all aye, MC. 


 Dept. Head Report:  Mason is waiting for a guy that was supposed to be down today to look at the water tower roof.  The Dept. of Health thinks we need a structural evaluation completed which will probably cost $3,000.00. 


 Pay App #1 for Wilson Construction:  Brosz turned in Change Order #1 and Pay application #1 for Wilson Construction for the work completed on the Gateway Industrial Park.  The pay request #1 is in the amount of $230,525.67.  The original contract amount is $320,771.90 plus change order #1 in the amount of $6,756.00 which makes their total contract $327,527.90.

Motion by Vail, second by Limesand to approve pay request #1 to Wilson Construction in the amount of $230,525.67.  RCV= all aye, MC.  Motion by Limesand, second by Vail to approve change order #1 in the amount of $6,756.00.  RCV= all aye, MC.


Dept. Report:  Nothing to report.


RZ Application for Tiger Electric, LLC:  Allen informed the Commission that all the necessary information had been received and the Renaissance Zone Board approved the final application for the purchase only of a commercial property.  Motion by Shear, second by Schaaf to give final approval of the Renaissance Zone application for Tiger Electric LLC.  RCV= all aye, except Vail abstain.

RZ Application for David Horn:   Allen presented an application for a residential purchase only Renaissance Zone application for David Horn.  Motion by Shear, second by Schaaf to approve the Renaissance Zone residential purchase only application on Dave horn.  RCV= all aye, MC.

2nd Reading of Chapter 16 Ordinance:  Allen reviewed the ordinance and changes requested by the State of ND Tax Department.  Motion by Limesand, second by Shear to approve and adopt Municipal Code Chapter 16 City Sales, Use and Gross Receipts Tax Ordinance Article 1 and Article 2.  RCV= all aye, MC.


There were three bids for the addition to the sanitation building.  Bids are as follows: R & L Contracting Inc. bid $60,463.00, plus a bid alternate in the amount of $8,659.00 for a total of $69,122.00, bid is a pole barn style building.  Woodley Construction bid 88,515.00 for a pole barn style building.  Midwestern Builders, DBA Cashway Building Center bid $88,118 for a stick-built building. 

Vail, Shear, A. Allen and Hofland will get together and make a bid award recommendation to give to the Commission.  It was agreed to have a special meeting on September 5, 2018 to award the bid. 


Doerr:  Doerr gave a presentation to the Commission on the Fusion Conference.  She encouraged the Commission to send their employees at a cost of $125 per employee.  Motion by Limesand, second by Shear to allow any staff that wants to attend the Fusion Conference to go at the City’s expense.  The City will pay the employee for a normal workday and are allowed to hire a temp for City Hall.  RCV= all aye, MC. 


Motion by Shear, second by Schaaf to approve the bills and 8/21/18 meeting minutes.  RCV= all aye, MC.

Next Meeting:  September 18, 2018.

President James adjourned the meeting at 5:15 pm.

Minutes of the SPECIAL City Commission meeting held on September 5, 2018 at City Hall at 4:00 PM.

Present:  Lyn James, Darren Limesand, Ryan Shear, Myron Vail, Benjamin Schaaf, Peggy Allen, Todd Hofland, Aaron Allen, Dan Peterson, Monte Woodley, and Dale Henderson.

President James called the meeting to order at 1:00 pm.  The agenda for this special meeting is awarding the bid for the addition to the sanitation building.  Motion by Shear, second by Limesand to approve the agenda.  RCV= all aye, MC.

Motion by Shear, second by Schaff to accept Midwestern Builders (DBA Cashways Building Center) bid for a stick-built shop addition in the amount of $88,118.00.   RCV= Shear and Schaff voted yes, Vail, Limesand, and James voted no.  Motion did not pass.

Motion by Limesand, second by Vail to award to R and L Contracting bid in the amount of $69,122.00 which includes the alternate in the amount of $8,659.00 for a pole style addition.  RCV= Schaaf and Shear voted no, Vail, Limesand, and James voted aye.  Motion passed and the bid was awarded to R and L Contracting in the amount of $69,122.00  

The funds to pay for the addition will come out of the fund 6080 garbage fund.  

President James adjourned the meeting at 1:25 pm.


City Commission Meeting Agenda

September 18, 2018
4:00 PM


September 18, 2018 at 4:00 pm

Bowman City Hall, 101 1st St. NE


*Agenda Policy*:  The City follows a strict agenda policy in order to insure transparency to the citizens of Bowman.  NO topics will be discussed that are not on the agenda unless said topic constitutes an emergency action.


 4:00  -  4:30 PM               Call Meeting to Order, Approval of Agenda and Pledge of Allegiance

                                          Commissioners Review of Bills

                                           Dept. Head Reports/Engineering (Mason, Hofland, Headley, and Brosz)  

 4:30  -  4:45 PM               Dan Peterson – Sanitation Building Add. Pay Schedule and Quote to finish off

               interior of building          


Park and Rec City Sales Tax Request Form Approval

2018 Budget Amendments


Open Forum

Close of Meeting

  • Approval of Bills, 9/4/18 and 9/5/18 Special Meeting Minutes, and August 2018 Financials.
  • Next Meeting Date:  10/2/18
  • Adjournment of Meeting

City Commission Meeting

The Bowman City Commissioners meet on the 1st and 3rd Tuesday of every month at 5:00 PM at City Hall. To be placed on the City Agenda, please contact the City Financial Auditor, Peggy Allen at (701) 523-3309.

2018 Bowman City Commission Meeting Dates


Meetings start at 4:00 PM at City Hall, unless otherwise stated!


January 4**                                                 July 3

January 16*                                                 July 17

                                                                    July 24, 26 & 31***         


February 6                                                   August 6**

February 20*                                                August 21


March 6                                                        September 4*

March 20                                                      September 18


April 3                                                            October 2

April 3 - Equalization Mtg. 3:30 pm              October 16

             April 17


May 1                                                               November 5**

May 14**                                                     November 20


June 5                                                              December 4

June 19                                                            December 18

             June 26

            * Meeting falls the day after a holiday, therefore the agenda requests must be in the City Auditors Office by the Friday before the meeting at 11:00 am.


            ** Normal meeting date:  Date was rescheduled to this date. 


            *** 2018 Budget Prep Meetings:  July 24th and 26th  meeting will start at 8:00 am and lunch will be from 12:00 pm – 1:00 pm and  will recess when done completing a “section” of the budget and reconvene the next day at 8:00 am.   July 31st will be an extra day if needed.


Lyn James

President of the City Commission

Lyn James is co-owner of Flowers and Cappuccino by Lasting Visions in Bowman, ND. She is committed to her community and is currently serving her third term as President of the Bowman City Commission, after serving two terms as a City Commissioner. 

Lyn also serves on the Bowman County Economic Development Corporation Board of Directors, as well as several other local and regional boards and committees. She proudly represents North Dakota as a member of the ND Peace Officers Standards and Training Board, as a member of the ND Energy Impact and Infrastructure Advisory Committee, and as a Director on the ND Economic Development Foundation Board. Lyn has been the Queen Coordinator for the ND High School Rodeo Association for the past 22 years. She is a member of St. Charles Catholic Church, Bowman Area Chamber of Commerce, and Bowman Rotary Club. Lyn is the past President of the ND League of Cities Executive Board, and served as a member of the Bowman Area Chamber of Commerce Board of Directors, along with various other local and regional boards, committees and advisory positions. 

Lyn and her husband Gordon have two daughters, a son-in-law, and three grandchildren.

Darren Limesand


Ryan Shear

Street & Garbage Commissioner

Ryan Shear was born and raised in Bowman. He moved to Redmond, OR in 2006 and graduated from Redmond High School Global Academy in 2008.   He then moved back to Bowman, and while working; did online courses with Rasmussen College for Criminal Justice. Currently, he is the manager at Professional Auto Body LLC and High Plains Glass & Towing. Ryan is married to Danielle Shear and they have three children: Isaiah, Isabella, & Elijah. Ryan is very community minded and cares deeply about the present and future of Bowman.

During Ryan’s off time, he volunteers for Bowman Ambulance as an EMR. He has been a part of the squad since 2009. He is a representative for the City Commission on the City Planning & Zoning Board, County Zoning Board, & The Bowman Renaissance Zone Authority. Ryan also likes to spend his free time traveling and spending quality time with his family. 

Mryon "Tiger" Vail

City Commissioner

Benjamin (Benji) Schaaf

Police Commissioner


Benji is a native of Bowman, graduating Bowman High School.  He is married to Lindsey and together have two children, Emma and Evan.  Benji currently works as the parts manager for Bowman Sales and Service and is a member of the Bowman Assembly of God Church, serving as an Awana leader.  He is a volunteer with the Bowman Ambulance Squad and is serving on the Bowman Regional Public Library board.  His hobbies include riding motocycle, watcing supercross and motorcross, and spendig time with his family.